Accounts Payable Specialist

Accounts Payable Specialist (Intermediate)

We are seeking a professional, detail-oriented, and proactive Accounts Payable Specialist to join our accounting team at our head office. This role serves as the primary point of contact for payables-related activities across both Canadian and U.S. operations. The successful candidate will thrive in a fast-paced, deadline-driven environment and bring strong technical AP expertise, particularly within a complex, multi-entity setting.

• Receive, review, and validate invoices and expense claims for completeness, accuracy, and policy compliance; investigate and resolve discrepancies.
• Prepare invoices for processing, including accurate GL coding, and enter transactions into the ERP system.
• Collate supporting documentation for high-volume payment runs.
• Execute scheduled payment runs and ensure timely, accurate distribution of payments.
• Ensure adherence to established Accounts Payable policies, procedures, and internal controls.
• Reconcile complex prepayments, including those related to international suppliers.
• Maintain the accuracy and integrity of Accounts Payable data.
• Perform regular vendor statement reconciliations and resolve variances.
• Support foreign currency cash flow planning related to payables.
• Maintain organized and compliant AP filing and documentation systems.
• Communicate effectively with vendors and internal stakeholders to resolve inquiries.
• Monitor outstanding purchase order receipts and ensure timely processing and three-way matching.
• Prepare Accounts Payable reports and analysis as requested by management.
• Assist with the implementation and optimization of expense management platforms.
• Reconcile and post corporate credit card transactions.
• Support month-end close activities related to Accounts Payable.
• Assist with annual audit requirements.
• Contribute to continuous improvement initiatives within the AP function.
• Support ad hoc accounting and administrative tasks as required.

• 2+ years of progressive Accounts Payable experience with a solid understanding of AP principles and best practices.
• Experience working with international vendors, manual reconciliations, and PO-based systems with three-way matching.
• Proven experience reconciling complex prepayments, vendor credits, inventory-related invoices, and corporate credit cards.
• Experience processing a high volume of invoices (50+ per week), particularly related to products and inventory.
• Background in a mid-sized or complex organization with multiple business units and multi-currency transactions.
• Experience supporting both Canadian and U.S. payables with a basic understanding of tax differences.
• Intermediate Excel skills, including pivot tables and lookup functions.
• Experience working within a fully integrated ERP environment involving purchasing, inventory, and reconciliations.

• General knowledge of accounting principles.
• Experience in an inventory-based environment (manufacturing, distribution, or similar).
• Exposure to freight payables.
• Experience with expense management platforms (e.g., Concur or similar).
• Experience with ERP systems such as Syspro or comparable platforms.
• Familiarity with automated three-way matching and PO workflows.

This is a Permanent position based out of Abbotsford, BC.

The pay range for this position is $52000.00 - $62000.00/yr.

This is a fully onsite position in Abbotsford,BC.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.