Forum Asset Management Administrative Assistant | Front Office Reception

Location: Toronto

In-office: 5 days per week.This is a full-time role working 8:30am 5:00pm Monday to Friday.

Overview of Forum:

Join us in deliveringExtraordinary Outcomesthrough investment.

Forum is an investor, developer and asset manager operating across North America for over 28 years, focusing on real estate, private equity and infrastructure, with a strategic concentration in housing.

Our AUM exceeds $3 billion. We are committed to sustainability, responsible investing and creating value that benefits our stakeholders and the communities in which we invest, what we call our Extraordinary Outcomes.

In 2024, Forum completed thelargest real estate transaction in Canadawith theAlignvest acquisition,making us thelargest owner of Purpose-Built Student Accommodation (PBSA) in Canada through our $2.5B open ended Real Estate Income and Impact Fund (REIIF).Ournational development pipeline now exceeds $3.5 billion,positioning Forum as thelargest developer of PBSA in Canada, operating from coast to coast.

The Forum team is adaptable, agile, and dynamic, committed to sustainable and responsible investing. Our people bring diverse cultural backgrounds and professional experiences, fostering innovation and thought leadership.We uphold integrity, trust, and transparency as core values, knowing that to achieveExtraordinary Outcomes,we need to support and develop anExtraordinary team.

Position Overview:

The position of Administrative Assistant | Front Office Reception will be reporting to the Senior Executive Assistant, Corporate Operations. The successful candidate will be a key point of contact for visitors and will be responsible for maintaining a welcoming and professional environment. If you are an experienced administrative professional with a positive attitude, excellent organizational skills, and a strong work ethic, we encourage you to apply.

Key Duties and Responsibilities:

Administration

• Welcome visitors to Forum and ensure they are properly directed
• Maintain boardroom bookings and monitor the main office phone line
• Order and restock office supplies and groceries for the team
• Maintain and monitor office supply inventory levels, including kitchen, bathroom, office, printer, and workstation supplies
• Monitor the kitchen, boardrooms, and common areas and ensure order and cleanliness
• Coordinate couriers, pick up and distribute mail accordingly
• Update and maintain corporate subscriptions and memberships
• Monthly reconciliation of corporate credit cards
• Track and remind team members of quarterly objectives

Coordination and Maintenance

• Record, track and maintain document storage and filing systems on-site and off-site
• Serve as liaison between IT vendor and internal team for coordination and issue resolution
• Coordinate maintenance service tickets and appointments with property management vendor

Support

• Work collaboratively with and support the Senior EA, and take on administrative tasks as assigned
• Provide administrative support to the broader Forum team, including Leadership members, for example, updating Power Point presentations, scheduling travel, calendar management, etc.
• Assist with new employee workstation setup and/or internal relocations, and new hire onboarding scheduling
• Assist with event planning, and on occasion support events that occur in evenings.
• Support and participate in the Health & Safety Committee, policy updates and program

Candidate Profile:

• Entry level role, for new graduate with experience in a support administrative role preferred
• Proficient in Microsoft Office
• Positive attitude and strong work ethic
• Ability to multitask and bring a creative approach to solving problems
• Highly organized with strong time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Thrives in a fast-paced environment
• Strong interpersonal skills to be able to liaise with all internal and external stakeholders.
• The ability to deal with ambiguity and handle changing and competing priorities is a must.
• Demonstrated ability to learn quickly and be able to demonstrate organizational awareness and business acumen.

At Forum, we encourage diversity. We are committed to an inclusive workplace that reflects our belief that diversity is central to building a high-performing team. Forum is an equal opportunity employer. We are committed to providing accessible employment practices. Should you require an accommodation during any phase of the recruitment process, please let the recruitment team know - [email protected]..