The Executive Personal Assistant will provide high-level administrative and personal support to the Founder and Chairman of the company. This pivotal role involves managing a blend of executive and personal responsibilities to ensure the seamless execution of daily operations and long-term strategic initiatives. The ideal candidate is an expert multitasker who can anticipate needs, think critically, and offer solutions in a dynamic, fast-paced environment.

Key Responsibilities include, but are not limited to:

Executive & Administrative Support

• Coordinate the Founder and Chairman's complex calendar, coordinating high-level meetings, appointments, and business engagements with precision and discretion
• Manage comprehensive domestic and international travel, including commercial and private flights, accommodations, ground transportation, and travel documentation
• Prepare polished reports, presentations, briefing materials, and business correspondence
• Handle confidential business matters and sensitive information with absolute discretion
• Prepare and coordinate detailed expense reports

Personal Support

• Coordinate all aspects of the Founder's personal calendar, including family appointments, social events, and health and wellness routines
• Manage day-to-day personal logistics such as errands, household coordination, gift sourcing, and special requests
• Liaise with household staff, vendors, and service providers to ensure smooth operation of residences and personal affairs
• Plan and manage personal and family travel, including leisure itineraries, restaurant bookings, entertainment, and concierge services
• Act as a trusted extension of the Founder in all personal matters, ensuring a seamless integration of personal and professional life

Communications & Stakeholder Management

• Serve as a professional point of contact between the Founder and internal/external stakeholders, ensuring consistent and clear communication
• Manage and prioritize all incoming communications (calls, emails, messages), responding on behalf of the Founder where appropriate
• Draft, proofread, and edit correspondence and communications with a polished and professional tone

Project & Task Management

• Support the execution of both personal and business initiatives, tracking milestones and ensuring deliverables are met on time
• Conduct detailed research across a range of topics to assist with decision-making, planning, and preparation
• Maintain accurate records of key contacts, documents, and information relevant to both personal and professional domains

Requirements

• Minimum 3 years of experience in a similar role supporting a high-level executive; experience supporting a founder, chairman or C-suite executive is strongly preferred
• Valid G driver's license and access to a reliable personal vehicle required
• Exceptional organizational and multitasking skills
• Impeccable discretion, reliability, and professionalism
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office Suite and business productivity tools
• Bachelor's degree preferred but not required

What we Offer:

• A dynamic and high-impact role working directly with the Founder and Chairman of a forward-thinking organization
• Competitive compensation and comprehensive benefits package
• Free on-site parking for employees
• A fully stocked kitchen and fridge with snacks and beverages available throughout the day