Parts Administrator

JOB DESCRIPTION
Midland Transport is currently seeking a Parts Administrator (12 Month Contract) at our Moncton Maintenance Shop. The parts Administrator in Dieppe plays a vital role in ensuring there is an adequate supply of parts available for our technicians to reduce downtime of equipment and meeting technicians needs as an internal customer. This person will focus on ensuring inventory is accurate with occasional cycle counts and some reconciliation of our Maintenance Records to ensure parts are charged out correctly. This role may require collecting parts not normally kept in inventory from vendors to enable technicians to continue with repairs instead of collecting parts themselves. This role will also alleviate tasks from Parts Supervisor to allocate more time to TMT implementation.
RESPONSIBILITIES

• Sourcing parts for technicians and comparing costs from multiple vendors to optimize materials cost while building vendor relations.
• Collecting parts from vendors as needed when there are breakdowns in the shop .
• Ensure cleanliness of stockroom with proper labelling and ensuring parts are restocked daily.
• Create Purchase Orders to maintain inventory for the shop.
• Help manage and sustain Min/Max levels for Ontario shops to prevent supplies from running out.
• Ensure part location is accurate in the database.
• Completing cycle counts regularly throughout the year to ensure inventory accuracy and conducting year end physical inventory counts with team to reconcile for accounting.
• Looking through work orders to make corrections if needed when parts are not charged out or if an incorrect part number is used to reduce inventory variances.
• Commuting to New Annan as required to assist with receiving parts.

QUALIFICATIONS

• High School Diploma or Trade Certification / College Diploma
• Effective communicator with a demonstrated ability to work within team environment.
• Ability to work in a fast-paced environment with the focus on meeting strict deadlines
• Extensive knowledge of the multiple systems used within the department
• Knowledge with Microsoft office
• Knowledge of Parts inventory and Warranties

ABOUT US
Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.
ABOUT THE TEAM
At Midland, we're not just moving freight - we're building the next generation of transportation. We've been one of the most trusted carriers in Canada and the United States for over 55 years. We are driven by superior quality service, innovation, and a commitment to excellence. We're investing in technology to deliver measurable customer-focused solutions, and we're also committed to sustainability and growth.
Joining Midland means becoming part of a dynamic company that values safety, continuous improvement, and results. Our employees are the driving force behind our success, and we're proud to foster a workplace where talent thrives, ideas are valued, and careers are built for the long haul. Whether on the road or in a service centre or office, every Midland employee helps build lasting relationships with our customers. We're looking for motivated and skilled people who want to contribute to our high-performing team and be part of a business that is growing, evolving, and setting the standard in transportation and logistics.
Let's drive success together.