Executive Assistant

Job Description

What is the opportunity?

In the role of Executive Assistant, you will provide comprehensive administrative support to multiple teams and leaders, ensuring seamless coordination and communication across various departments. RBC Global Asset Management (RBC GAM) is a North American-based asset manager with global scope and industry leading investment management capabilities. RBC GAM manages approximately C$700 billion in assets worldwide on behalf of institutional and individual investors through mutual funds, pooled funds, hedge funds, segregated accounts and specialty investment strategies. For more information, please visit: www.rbcgam.com.

What will you do?

• Provide administrative support to investment team members.
• Ensure executives are prepared and supported to meet deadlines and commitments by identifying opportunities to add value and improve efficiency.
• Independently schedule/coordinate regular team meetings, monitor deadlines, compile reports and email participants.
• Print out/photocopy/bind materials for meetings as requested and prepare meeting minutes if required.
• Travel arrangements (both domestic and international) and prepare detailed itineraries.
• Complete expense reports and reconcile Visa statements on a timely basis.
• Special project work or administrative tasks as required.
• Responsible for maintaining and updating team vacation calendar and absentee records.
• Assist with answering HR questions.
• Provide coverage/support to other admins as well as reception/office staff.

What do you need to succeed?

Must Have

• Minimum 5 years of experience in executive administration or executive assistant roles supporting senior-level leaders.
• Strong interpersonal and diplomacy skills, with the ability to engage effectively at all levels of the organization.
• Proven ability to prioritize competing demands in a collaborative, fast-paced environment.
• Highly adaptable, with the ability to navigate shifting priorities and work efficiently with minimal supervision.
• Excellent interpersonal & communication skills (including written).
• Excellent knowledge of MS Office including Outlook.
• Proactive, well organized, able to deal with multiple tasks and changing priorities.
• Able to work independently, self-motivated, eager and able to learn.
• High level of professionalism and discretion.

Nice to Have

• Knowledge of financial and investment Industry
• Good human resources management skills

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work with a dynamic, collaborative, progressive and high-performing team
• Opportunities to do challenging work
• Opportunities to take on progressively greater accountabilities
• Access to a variety of job opportunities across business and geographies

Note: this is an in-office role.

Job Skills

Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Processing Software

Additional Job Details

Address:

RBC CENTRE, 155 WELLINGTON ST W:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

WEALTH MANAGEMENT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-01-06

Application Deadline:

2026-01-22

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Compensation for this position (including salary and discretionary/variable payments) will be determined by factors, including but not limited to candidate's experience, skills, registration status, performance, individual goals, market conditions, and business needs.

Pay Range

The expected pay range for this position is:

$55,000.00 - $90,000.00

The pay range provided is for the primary work location referenced in the Additional Job Details section of this job posting. Pay ranges may differ based on location. If the posting lists multiple job locations, a recruiter can confirm availability of the role and the relevant pay rage for the additional locations listed. RBC supports pay transparency and we strive to ensure all pay ranges are competitive, fair, and equitable.

You have the potential to earn RBC's discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided that business meets its performance targets and you meet your individual goals.

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging, and opportunity for all.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.