COORDINATOR, FINANCE AND ADMINISTRATION (BAND LEVEL 6)

November 5, 2025

COORDINATOR, FINANCE AND ADMINISTRATION (BAND LEVEL 6)

Research Innovation Office

(One-Year Contractual Position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

The Coordinator, Finance and Administration will be responsible for providing financial, administrative, and operational support to the Director of Innovation and Entrepreneurship and the staff of the Research Innovation Office (RIO). Key duties include:

• Managing a variety of financial and administrative services for the RIO office, such as budget management and updates for the Vice-President (Research) and Springboard Atlantic.
• Preparing claims for the Atlantic Canada Opportunities Agency and responding to audit requests.
• Maintaining comprehensive records of departmental files, finances, travel forms, and purchasing activities.
• Preparing and analyzing financial reports and metrics, journal entries, purchase orders; reconciling monthly statements, and investigating discrepancies.
• Coordinating human resources and labour relations activities, including leave management, payroll analysis, and staff recruitment.
• Participating in the development and implementation of office procedures, coordinating events, and providing administrative support for RIO's programming.
• Performing general administrative duties and required follow-up; arranging meetings and travel; acting as a liaison with other departments and patent agencies; and responding to inquiries from the general public.
• Ensuring accurate and complete entry and maintenance of data in the ROMEO research information system; and creating reports and communications from ROMEO.
• Performing other related duties as required.

RIO is a hybrid office, and this position is included under Memorial's Remote Work Arrangements (RWAs).

QUALIFICATIONS

Considerable experience (3-5 years) in progressively responsible administrative roles; completion of coursework towards an undergraduate degree in business administration or related field is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have financial and administrative experience, including budget preparation, data compilation and analysis, staff recruitment, and leave management; knowledge of university policies, procedures and regulations; strong analytical, organizational, interpersonal, and communication skills; attention to detail; the ability to work independently; and proficiency in the Microsoft Office (Word, Excel, Outlook, Teams, and PowerPoint). Experience working with Banner Administration System (Finance and HR) is considered an asset.

SALARY $57,336 - $67,257 per annum (Non- Bargaining)

CLOSING DATE November 20, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.