Billing Clerk

Billing Clerk
Full-time, permanent position
Partial remote work
Halifax, Nova Scotia

Anesthesia, Pain Management and Perioperative Medicine (APMPM) Administration Inc. with Dalhousie University serving as pay administrator (paymaster)

We are a physician corporation affiliated with the Department of Anesthesia, Pain Management & Perioperative Medicine, Dalhousie University, Nova Scotia Health (Central Zone) and IWK Health. We support a large clinical and academic department that provides anesthesia patient care, educates students and medical residents, and conducts impactful research in the fields of anesthesia, pain management and perioperative medicine. We are seeking a highly motivated individual to support the medical billing functions of the Department. Competitive salary, and Dalhousie 'associated-employee' benefits provided (https://www.dal.ca/dept/hr/Total-Compensation/Benefits/associated-employees.html).

Reporting to the Managing Director of Finance and working closely with other Billing Clerks and finance staff, the Billing Clerk provides administrative and clerical support for the anesthesia billing office. The position enters medical billing data and prepares and submits accurate and timely patient billing information to the Province of Nova Scotia (MSI) for the insured medical services delivered by Department's anesthesiologists. This includes data entry into a billing software program, medical coding of procedures, and submission of claims. The position also assists, as required, in the invoice issuance, processing and monitoring of billings to patients for private, non-insured services and for those services paid by third parties.

Primary Responsibilities:

• Review patient case and medical intervention/procedure information for anesthesia services delivered by anesthesiologists and pain physicians in the Central Zone.
• Code for billing purposes, ensuring all procedures/cases are billed per MSI manual.
• Enter timely and accurate billings data into the software program and follow up on any adjudication issues arising.
• Liaise with physicians and other administrative personnel, regarding outstanding case information.
• Effectively and confidentially utilize hospital clinical systems as required as per privacy requirements.
• Prepare and submit invoices for non-insured services to patients and/or third parties such as insurance companies and the military and follow up on any issues. Maintain and monitor records for all third-party and uninsured services billings and invoices, and follow-up on collection, liaising with the Finance Office as required.
• Communicate professionally and diplomatically, when required, with patients virtually when dealing with private billing payments for various uninsured medical procedures.
• Contribute to the development of billing policies, procedures and guidelines for effective management of billing processes, reporting and record-keeping.

Qualifications:

• Undergraduate degree or Business/Office Administration diploma (or equivalent combination of training and experience).
• Three to five years' experience working in office administration, preferably in a healthcare setting.
• Very efficient data entry and keyboarding skills.
• A high degree of accuracy and strong attention to detail for data entry purposes, including critical thinking with the ability to multi-task. Strong computer skills, and proficiency in office management systems such as Microsoft 365 is required. ACCURO software experience is a strong asset.
• Ability to maintain patient privacy and confidentiality.
• Ability to communicate effectively and diplomatically with other employees, physicians and patients.
• Medical terminology certificate would be an asset.

Location of Work:

The main office is located within the QEII Health Sciences Centre, Victoria General site, 10 West Victoria bldg, 1276 South Park St, Halifax. Partial remote work arrangements are possible, to be negotiated.

How to Apply:

We are committed to fostering a collegial culture grounded in diversity and inclusiveness. We encourage applications from Indigenous persons, persons with a disability, racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. Candidates are encouraged to self-identify in their cover letter if they identify with one of the above-mentioned groups. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and those legally able to work in Canada will be given priority.

Interested applicants are asked to submit the following to [email protected] by Friday, November 21, 2025.

• An updated CV and a cover letter that includes:
  • how your qualifications and experience meet the specific job requirements;
  • your self-identification as listed above (optional); and
  • whether you can legally work in Canada.