Hours: 70 hours biweekly (Other Shift; Days)

Salary: HL-23 ($80,407-$104,529) Annual

Competition Number: VAC0012507

Posted Date: 2025-06-11

Closing Date: 2025-06-18

About the Role:

We are currently looking for a PMO and Resource Manager to lead the Project Manager Office (PMO).

Your responsibilities include but are not limited to:

• Establishes and maintains a standard set of processes and templates for managing projects consistently and efficiently to reduce project related risk and costs.
• Provides guidance and recommendations on project approaches (i.e. agile, waterfall) to project
  delivery teams placing emphasis on the quality of decision making and timely project delivery.
• Collects and reports project data to support effective decision-making.
• Provide consulting, training, tools, best practice and promotion of common project management
  and portfolio methods.
• Provides and enables project prioritization, management information, project/program financial
  reporting, resource planning and recruitment.
• Monitors and reports on project compliance with established standards to ensure the
  organization adheres to agreed policies and standards.
• Oversee project costs and ensure finances are well managed.
• Provides project and portfolio level reporting and project scorecards.
• Promotes project services and priorities across the organization.
• Collects, consolidates and analyzes program and project data to support effective decision making.
• Contributes to reviews and audits of project and program management to ensure compliance to
  set standards.
• Analyze and report on project portfolio performance, providing a real-time, comprehensive, and
  prioritized view of all projects.
• Monitor Project overhead and capital expenses to ensure achievement of cost efficiency and
  acting to correct any adverse variances.
• Controls resource-related cross-project interdependencies.
• Sources/brokers and allocates project resource assignments to ensure project requirements are
  met while satisfying other organizational objectives.
• Works with other Digital Health partners to secure project resources.
• Communicates resource allocations/changes/risks to appropriate stakeholders.
• Acts as escalation point for project resource-related conflicts or issues impacting project delivery
  and business owner satisfaction.
• Develops and manages relationships with private sector partners to ensure effective identification
  of external resources.
• RFP creation, response review, rating and interview/selection of candidates.
• Educates Digital Health staff on the proper resource allocation protocol.
• Participates in regular, quarterly strategic planning sessions with senior management and executive, discussing future directions for Digital Health as a clinical information provider for the province.
• Represents Digital Health on various jurisdictional committees to ensure establishment and refinement of processes and standards.

About You:

Your education and experience:

• Bachelor?s Degree in Information Technology or other relevant discipline
• Project Management Training and/or certification.
• Minimum of 5 years of progressively responsible experience in a Project Management Office (PMO)/project coordination and resource planning role in a project management environment.
• PMP Certification is preferred.
• EHR knowledge as defined by Canada Health Infoway.
• In-depth knowledge and experience in the areas of information technology, project and portfolio management and policy development.
• In-depth knowledge of resource management processes and procedures, preferably in a project environment.
• In-depth knowledge of, and an ability to adapt, best practice project management principles, processes, and procedures.
• Knowledge of the procurement cycle and processes and proposal/evaluation processes.

You have the following skills and abilities:

• High level interpersonal and communication skills (written and oral) and a demonstrable ability to successfully conduct complex negotiations and influence and persuade people at all levels.
• Superior analytical and problem-solving skills supporting issue evaluation and resolution; sound decision making; optimal resource allocation; and risk identification.
• Exceptional ability to facilitate stakeholder discussions; manage stakeholder expectations and communicate in a clear and timely manner in a fast-paced and pressured environment.
• Proven ability to work as a team player within multifunctional and multidisciplinary teams.
• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.
• Capability to establish, sustain and foster professional contacts to build, enhance and connect networks for work purposes.
• Commitment to quality service deliver.

Demonstrated equivalencies may be considered.