August 13, 2025

SENIOR SECRETARY (BAND LEVEL 6)

Discipline of Surgery

Faculty of Medicine

(Permanent Position)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

Reporting to the manager of operations and working closely with the chair of the discipline, the successful applicant will perform responsible administrative duties requiring a significant degree of initiative and independent judgement to support the chair and the discipline of surgery. Duties include managing the chair's schedule and arranging all meetings including compiling background information and coordinating ongoing scheduling requirements; carrying out all financial aspects of the discipline including initiating travel requests, preparing travel advances and travel claims and preparing all internal requisitions for departmental purchases; assisting the chair with budget preparation including maintaining budgetary records for discipline and preparing monthly reconciliations; preparing paperwork for faculty appointments within the discipline; making arrangements for visiting professors to the discipline; maintaining up to date information for the surgery webpage; keying leave and time entry for the discipline's personnel in banner HR; creating and maintaining databases both excel and outlook; liaising with other departments within the University and the Faculty of Medicine on administrative issues; screening, recording and following up on incoming correspondence; assisting faculty in the discipline with academic and research related activities; and performing other related duties as required.

QUALIFICATIONS

Experience (5-7 years) in progressively responsible secretarial work of a self-directed nature; graduation from a two-year office or business administration program or any equivalent combination of experience and training. Knowledge of the Faculty and University structure, strong organizational, communication and time management skills are required; Knowledge of Banner Finance and HR will be considered assets.

SALARY $57,336 – $67,257 per annum (Non-Bargaining)

CLOSING DATE August 27, 2025

COMPETITION NO. MUN03282

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.