August 08, 2025

INTERMEDIATE SECRETARY (BAND LEVEL 4)

Undergraduate Medical Education

Faculty of Medicine

(Full-time, Contractual to July 1, 2028)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

The successful applicant will perform advanced secretarial duties requiring initiative and judgment, under the general supervision of the Associate Dean and the Coordinator of the Undergraduate Medical Education program. Duties include typing letters, forms and other correspondence from rough draft and/or dictating equipment; replying in person. by telephone, or correspondence to enquiries; maintaining calendars for the Associate Dean and Coordinator; arranging meetings and preparing agendas and resource materials; recording and transcribing minutes; making travel arrangements and processing travel claims; maintaining a manual and computerized filing system; compiling information for medical student performance records (Dean's Letters); corresponding with students; liaising with various disciplines and faculty on behalf of the Associate Dean and Coordinator; preparing absentee reports, tracking leaves, preparing and filing time sheets; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in secretarial work in an academic office; graduation from two-year program in office administration or business administration; or any equivalent combination of experience and training. Knowledge of MS Office, including Word and Excel, is required. The ideal candidate will have proficiency in recording and transcribing meeting minutes, excellent written and verbal communication, and interpersonal skills as well as flexibility about attending meetings outside the traditional workday. Knowledge of medical terminology, One45, Desire2Leam and the MD curriculum would be considered assets.

SALARY $50,294 - $58,998 per annum (Non-Bargaining)

CLOSING DATE August 22, 2025

COMPETITION NO MUN03278

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.