Human Resources Assisstant (On Site)

About Myant:

At Myant, our mission is to help people Live Younger, Longer by transforming healthcare from episodic, reactive care to proactive, preventive health management. Through our pioneering connected textiles and continuous monitoring technology, we bridge the gap between individuals, their families, and healthcare providers, creating a world where quality healthcare is more accessible, personalized, and preventative.

Powered by extensive, multidisciplinary R&D, Myant combines expertise in textile science and computing, biometrics, AI, and clinical research to develop technologies that seamlessly integrate into everyday life. Our innovation engine continuously expands the platform's capabilities, addressing cardiovascular health, stress management, sleep optimization, and more.

With global ambitions, Myant is building a worldwide presence—collaborating with healthcare systems, clinics, researchers, and partners to set a new standard in connected health. Our goal is not just to improve care, but to fundamentally redefine the relationship people have with their health, shifting the focus from sick care to lifelong wellness.

By combining cutting-edge biometric sensing, AI-powered insights, and evidence-based behavioral coaching, Myant helps individuals and healthcare teams work together to prevent disease, optimize wellness, and unlock healthier, longer lives.

Role Overview:

Myant is seeking a reliable, organized, and highly responsive HR Assistant to provide administrative and operational support to the Human Resources function while also supporting general office and administration tasks. This role is an important first point of contact for employees, candidates, visitors, executives, and external partners. The HR Assistant will support a broad range of activities including recruitment coordination, employee onboarding and offboarding, employee records, HR documentation, company communications, events, office administration, and HR special projects.

The successful candidate will be highly organized, detail-oriented, professional, and comfortable handling confidential and sensitive information. They must be able to manage multiple priorities, respond effectively to changing requirements, and work independently while knowing when to escalate matters to the HR Manager.

This is an excellent opportunity for an individual looking to build a career in Human Resources while gaining exposure to a broad range of HR and business operations within a growing technology organization.

Responsibilities:

• Maintain accurate, complete, and up-to-date employee records and HR documentation.
• Maintain employee files and ensure documentation is properly organized and securely maintained.
• Prepare HR letters, forms, employee documentation, and other correspondence as required.
• Assist with the administration and tracking of HR policies, processes, and programs.
• Maintain employee and organizational information in HR systems and other applicable databases.
• Assist with preparation of HR reports, spreadsheets, tracking documents, and other HR-related information.
• Respond to routine employee inquiries and escalate more complex or sensitive matters to the HR Manager.
• Handle confidential employee and company information with discretion and professionalism.
• Support HR projects and process improvements as assigned.
• Assist with ensuring HR documentation and processes are completed accurately and on time.

• Assist with recruitment activities across the organization under the direction of the HR Manager and respective Hiring Manager.
• Prepare and post job advertisements on approved recruitment platforms.
• Coordinate candidate communications and interview scheduling.
• Screen resumes and applications against established job requirements, as directed.
• Maintain accurate recruitment records and candidate information.
• Coordinate interview logistics and ensure candidates receive appropriate information regarding the interview process.
• Conduct or coordinate background checks and reference checks for prospective employees.
• Prepare recruitment-related documentation, including Job Descriptions and other hiring materials.
• Assist with offer and pre-employment documentation as required.
• Maintain recruitment trackers and provide updates on recruitment activity.
• Support other recruitment initiatives and projects as required.

• Coordinate administrative activities associated with new employee onboarding.
• Prepare onboarding documentation and ensure required forms are completed.
• Coordinate orientation schedules and onboarding meetings.
• Coordinate security access, building access, equipment, workspace, and other onboarding requirements in partnership with relevant departments.
• Ensure new employees receive the information and resources required to begin their employment successfully.
• Maintain onboarding checklists and follow up on outstanding requirements.
• Coordinate administrative aspects of employee departures, including collection of company property, access termination, documentation, and exit processes.
• Conduct exit interviews when required and prepare appropriate summaries for the HR Manager and/or leadership team.
• Maintain accurate records throughout the onboarding and offboarding processes.

• Support the planning and coordination of company-wide and departmental employee events.
• Coordinate calendars, meeting spaces, catering, communications, and other logistics for employee events and HR activities.
• Assist HR with employee engagement initiatives and internal communications.
• Support the administration and documentation of employee performance review processes.
• Maintain performance review schedules and follow up with managers regarding outstanding reviews.
• Assist with the administration of probationary and scheduled performance reviews.
• Support managers and the HR team with documentation and administrative requirements related to employee performance.
• Assist with employee communications and HR initiatives as directed by the HR Manager.

• Provide general administrative support to the executive and leadership teams as required.
• Prepare, format, organize, and distribute presentations, reports, correspondence, and other documents.
• Review and edit sensitive and confidential information with a high degree of discretion.
• Coordinate meetings, including scheduling, room preparation, catering, materials, and follow-up.
• Attend meetings as required and record key discussions, decisions, and action items.
• Coordinate executive schedules, appointments, and travel arrangements as required.
• Coordinate accommodations and logistical arrangements for company guests and ex