HR & Recruiting Coordinator

This is a remote position.

About the Role

We are looking for a highly organized, proactive, and tech-savvy Human Resource & Recruiting Coordinator to support a fast-paced recruitment team.

This is a hands-on, behind-the-scenes role focused on keeping the hiring process running smoothly - from candidate screening and interview coordination to system management and reference checks.

You will play a key role in supporting recruiters and ensuring that nothing falls through the cracks, while helping the recruitment process run efficiently from start to finish. This is a complete remote position working in EST Time Zone.

• Support recruiters across multiple roles by coordinating and managing the recruitment process
  
• Ensure all stages of the hiring process are moving forward efficiently and on schedule
  
• Act as a central point of coordination between recruiters, candidates, and internal workflows
  

• Review incoming applications and shortlist candidates based on role requirements
  

• Conduct initial phone screenings to assess candidate fit, communication, and experience
  

• Prepare clear, concise screening notes for the recruitment team
  

• Schedule and coordinate interviews across multiple stakeholders
  

• Post job openings to ATS and job boards (e.g., Indeed)
  

• Set up candidate records, assessments, and workflows within the system
  

• Track candidate progress and ensure all steps in the process are completed
  

• Support the overall flow of candidates through the recruitment pipeline
  

• Draft client updates and candidate summaries
  

• Maintain accurate, clean, and up-to-date records in the ATS/database
  

• Support general recruitment administration and documentation
  

• Coordinate and review personality assessments and screening tools
  

• Conduct reference checks and document feedback clearly and professionally
  

• 10–20 hours per week
  

• Flexible schedule, with preferred overlap during weekday afternoons
  

• You will work closely with the lead recruiter to support daily workflow
  

• This role is designed to complement and align with existing schedules to ensure smooth hand offs and communication
  

• Ideal for someone who enjoys structured work and thrives in a fast-paced environment
  

• Interviews are scheduled quickly and accurately
  

• Candidate records are complete, organized, and up to date
  

• The recruitment process flows smoothly without bottlenecks
  

• The team can stay focused on high-impact work (interviews and placements)
  

This role may evolve to include increased involvement in candidate screening and interview support as you become more familiar with our process.

If you're someone who enjoys systems, organization, and playing a key role in making things run smoothly, we'd love to hear from you.

• Strong administrative and organizational skills
  

• 1–3 years of experience in administration, HR, or recruiting (or similar transferable experience)
  

• Excellent written and verbal communication
  

• Access to a reliable computer/laptop and internet connection for remote work, and comfort using personal equipment for work-related tasks
  

• Comfortable with technology and quick to learn new systems
  

• Experience with ATS platforms (Zoho Recruit or similar is an asset)
  

• High attention to detail and ability to manage multiple priorities
  

• Ability to work independently in a remote environment
  

• A proactive mindset - someone who takes ownership and keeps things moving
  

• Experience with content creation and social media management is considered an asset.