Administrative Coordinator

The Shaw Group Limited is one of the 50 Best-Managed Companies in Canada and is one of Eastern Canada's leading natural resource manufacturers and community developers. Prestige Homes, a division of The Shaw Group Limited has been designing and building mini, modular, and multi-family homes to the highest quality and customer standards for over 50 years.

We are currently seeking a qualified Administrative Coordinator to help streamline our processes, support cross-functional teams, and keep things running smoothly behind the scenes. The ideal candidate is highly organized, self-motivated, and thrives in a dynamic setting. If you're someone who takes initiative, pays attention to detail, and values teamwork, we'd love to hear from you.

• Provide advanced administrative and operational support to internal teams
• Assist in the preparation and tracking of reports, presentations and documentation
• Be the first point of contact for customers, both in person and over the phone
• Ensure our retail customers have the most up-to-date information, including samples and bulletins
• Assist with onboarding and tech-related setup for new team members
• Maintain internal databases, records, and systems with accuracy and confidentiality

• 5+ years' experience in a business support, office operations, or administrative coordination role
• Proven track record of working with cross-functional teams (e.g., Sales, finance, operations, marketing, etc.)
• Detail-oriented, and well-organized
• Demonstrated capability to work on multiple priorities with a strong sense of urgency to execute and deliver results
• Excellent written and verbal communication skills
• Advanced capability with technology, including Microsoft Office Suite (Excel, Teams, Outlook), document sharing platforms, scheduling tools, and digital collaboration systems
• A team-first attitude and a willingness to jump in where needed

• Competitive compensation package including participation in our performance-based incentive program
• Continuous support for your growth through professional development reimbursement, mentorship, and opportunity to participate in other projects across the organization
• Extended health and dental benefits with company matching pension plan
• Company events hosted by our internal social committee
• An open and inclusive environment that encourages everyone to bring ideas to the table

We thank all applicants for their interest; however, only shortlisted candidates will be contacted. The Shaw Group is committed to fostering a culture of diversity, equity, and inclusion which celebrates the success that comes from a team diverse in expertise, experiences, and perspectives.

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