Safety and Compliance Admin

Safety & Compliance Administrator

About the Role

Titanium Transportation Group is seeking a detail-oriented and proactive Safety & Compliance Administrator to support our Safety and Compliance team. This role is responsible for maintaining regulatory compliance, supporting fleet operations, and ensuring accurate, up-to-date documentation across multiple systems.

The successful candidate will collaborate with Safety, Compliance, Operations, and Finance teams to support daily administrative activities while maintaining data integrity and meeting regulatory requirements.

Key Responsibilities

Compliance & Fleet Administration

• Maintain and update driver and equipment records in TMW and compliance portals
• Administer fuel cards, including issuance, driver updates, and transaction monitoring
• Investigate flagged fuel transactions and follow up with drivers as needed
• Update and monitor accessories and permits (e.g., HUT, DTOPS, EZ Pass, KY) across systems
• Support operator onboarding and offboarding by updating all required platforms

Permits, Insurance & Documentation

• Coordinate distribution of permits (e.g., NY, NM) to terminals and drivers
• Order Certificates of Insurance and Letters of Experience for customers, drivers, and owner-operators
• Maintain Authority Binders and ensure documentation is current and audit-ready
• Manage driver documentation and ensure ongoing compliance with company standards

Fleet Plates & Equipment Compliance

• Coordinate fleet plate renewals, including emissions documentation and renewal packages
• Track plate replacements and ownership transfers
• Support compliance updates related to power units and equipment changes

Safety Program Support

• Provide administrative support to the Safety team and assist drivers with general inquiries (e.g., PAPS/PARS, training access)
• Maintain training and certification records in TMW and Synergize
• Support driver license verification processes

Reporting & Data Management

• Maintain accurate and up-to-date compliance records across systems
• Support weekly and monthly reporting requirements
• Monitor document completion, expirations, and missing records, ensuring timely follow-up
• Assist with internal audits and data validation

Qualifications

• 2+ years of administrative experience in safety, compliance, transportation, or a related field
• Experience with transportation management systems (e.g., TMW) is an asset
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Effective communication and problem-solving skills
• Proficiency in Microsoft Excel and MS Office

Why Join Titanium

• Work with a leading North American transportation company
• Collaborative, team-focused environment
• Opportunity to contribute to safety and compliance excellence
• Full-time, stable employment with consistent hours
• On-site, team-oriented role based at our Bolton Head Office
• Group benefits, including health and dental coverage
• Career growth opportunities supported through performance reviews and internal promotion

Company Profile

Titanium is a leading logistics and transportation company servicing Canada and the United States. We are a recognized consolidator of asset-based transportation companies, having completed eleven acquisitions since 2011. Titanium has been ranked by Canadian Business as one of Canada's Fastest Growing Companies for thirteen consecutive years, and in 2020 was recognized by the Financial Times as one of America's Fastest-Growing Companies. We value growth, innovation, and opportunity.

Titanium Transportation Group Inc. is committed to providing accommodations throughout the recruitment process for individuals with disabilities, in accordance with the Accessibility for Ontarians with Disabilities Act. If you require accommodation, please contact our HR team at [email protected].

We thank all applicants in advance; however, only those selected for an interview will be contacted.

#HP