Construction Administrator

M Group of Companies - 6 emplois

Barrie, ON

Fermé

Les candidatures ne sont plus acceptées pour ce poste.

Détails de l'emploi :

45 000 $ - 50 000 $ / année

Temps plein

Gestion

Avantages :

Modalités de travail flexibles

Programmes d'aide aux employés

Salary: $45,000-$50,000

Build Your Career With The M Group

At The M Group of Companies, we dont just manage propertieswe build and support thriving communities. Through our Construction division, we deliver high-quality projects that enhance the spaces people live and work in.

Were looking for a Construction Administrator who thrives in a fast-paced environment, loves organization, and wants to be part of a collaborative, growing team. If you enjoy coordinating projects, working with vendors, and being at the center of getting things donethis role is for you.

What Youll Do

As a key support to our Construction team, youll help keep projects moving from planning to completion by managing documentation, coordinating vendors, and supporting financial and administrative processes.

Project & Construction Administration

Coordinate and maintain project documentation (drawings, permits, contracts, project files)
Support permit submissions and track approvals with municipalities
Assist with preparation and distribution of construction documents
Maintain organized digital and physical project records

Project Coordination & Design Support

Assist with product research, pricing comparisons, and material selections
Coordinate ordering of materials, fixtures, and appliances
Support vendor scheduling and delivery coordination
Assist with tenant improvement and commercial build-out documentation

Vendor & Contractor Coordination

Collect and maintain contractor compliance documents (WSIB, insurance, HST, etc.)
Support vendor onboarding and maintain records
Assist with preferred vendor pricing and quarterly reviews

Financial & Administrative Support

Track and review invoices for accuracy prior to submission
Maintain invoice logs and assist with project cost tracking
Support timesheets, billing, and expense tracking

Team & Operational Support

Provide administrative support to the Construction Manager and team
Collaborate with Property Management, Accounting, and Tenant Services
Assist with internal communications, documentation, and coordination

People & Team Support

Assist with recruitment coordination (scheduling, communication)
Support onboarding for construction and cleaning team members
Help coordinate uniforms and team documentation

Cleaning Division Support

Assist with purchasing and inventory of supplies
Support scheduling and labour coordination
Assist with timesheets and billing

What You Bring

13 years of experience in construction administration, project coordination, property management, or a similar role
College diploma in Office Administration, Business Administration, or related field (preferred)
Strong organizational and time management skills
Attention to detail, especially with financial documentation is as must
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong communication skills and ability to work across teams
Ability to manage multiple priorities in a fast-paced environment

Why Join The M Group?

Comprehensive benefits package
Employee Assistance Program
Additional Personal Days and Volunteer Time Off
Flexible work arrangements
Leadership collaboration and growth opportunities
Company events and professional development initiatives
A culture rooted in integrity, respect, community, wellbeing, and possibility

Legal Disclaimers:Work Authorization

Applicants must be legally entitled to work in Canada at the time of application and during their employment at the M Group.

Accessibility & Accommodation:
Thank you for your interest in The M Group of Companies. Only those applicants selected for interviews will be contacted. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidates request.

Use of AI:
Please note that your application and any related communication may be reviewed using AI-powered tools for screening and evaluation purposes. All information will be handled in accordance with applicable privacy legislation and organizational policies.

r questions about this process, please let us know.

Apply Today

If youre ready to build your career and be part of a team thats shaping communities, wed love to hear from you.

#Skilled Trades and Labour carrières

Foire aux questions

What is the salary for the Construction Administrator role at The M Group?

The salary is listed as $45,000.00–$50,000.00 per year.

Where is this Construction Administrator position located and what is the work arrangement?

This role is based in Barrie, ON. The job posting mentions flexible work arrangements as part of the benefits.

What are the main responsibilities of the Construction Administrator role?

The role involves coordinating project documentation, assisting with permit submissions, preparing construction documents, maintaining project records, and supporting vendor coordination and financial processes.

What qualifications are required for this position?

Candidates should have 13 years of experience in construction administration or related roles, and a college diploma in Office Administration, Business Administration, or a related field is preferred.

What kind of benefits does The M Group offer for this role?

The position includes a comprehensive benefits package, an Employee Assistance Program, additional personal days and volunteer time off, flexible work arrangements, and opportunities for leadership collaboration and growth.

What administrative tasks support the Construction team in this role?

You will provide administrative support to the Construction Manager and team, assist with internal communications, documentation, and coordination, and help with recruitment coordination and onboarding for construction staff.

Is there a focus on vendor and contractor coordination in this job?

Yes, the role involves coordinating vendors, maintaining contractor compliance documents, onboarding vendors, and assisting with preferred vendor pricing and quarterly reviews.