Administrative Assistant - Human Resources

Requirements:

• Language: English (spoken and written) and French is an asset.
• Education: Post-secondary education in Human Resources or related field.
• Experience: Minimum 2 years of experience in administration, human resources, operations coordination, or a related role, preferably within a manufacturing or industrial environment.
• Strong organizational, planning, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  

Key Responsibilities:Human Resources Administration:

• Coordinate recruitment activities including job postings, resume screening, interview scheduling, and candidate communications.
• Prepare employment documentation including offer letters, onboarding packages, and employee records.
• Maintain recruitment records, applicant tracking information, and vacancy listings.
• Support employee relations initiatives and assist management with HR-related administrative matters.
• Support performance management, training, and organizational development initiatives.
• Maintain confidential employee records and ensure HR documentation is current and accurate.
• Serve as a primary point of contact for incoming telephone calls, visitors, and general inquiries.
• Manage and direct calls to the appropriate departments while maintaining a professional and customer-focused approach.
• Maintain physical and electronic filing systems to ensure records are accurate, organized, secure, and readily accessible.
• Manage document retention and archiving processes in accordance with company policies and regulatory requirements.
• Prepare, proofread, and distribute internal and external correspondence, reports, and documentation.
• Order and maintain office supplies and administrative resources as required.
• Assist with the coordination of company events, meetings, training sessions, and employee engagement activities.
• Support cross-functional departments with administrative requirements and special projects.
• Maintain and update departmental records, databases, trackers, and reporting systems.
• Perform general office administration duties to support the efficient operation of the papermill.
• Provide administrative support to the Mill Manager and leadership team.
• Assist with correspondence, memorandums, presentations, and organizational communications.

Management Systems and Reporting:

• Assist in the preparation of monthly reports for senior leadership and the Board of Directors.
• Ensure reports are accurate, complete, and submitted within required timelines.
• Maintain records and documentation associated with management systems and continuous improvement initiatives.
• Coordinate action tracking and follow-up activities.

Benefits and Employee Support:

• Support employees with required documentation related to medical, disability, and leave programs.
• Maintain accurate records related to disability claims, return-to-work dates, and employee accommodation.

Communications and Website Administration:

• Coordinate updates to company communications, announcements, news, and events.
• Assist with the preparation and distribution of company-wide communications and management announcements.

Other Duties:

• Perform additional duties and responsibilities as assigned to support mill operations and business objectives.
  

Commitment:

• Comply with all health, safety, and environmental standards, as well as applicable regulations and laws.
  

Please send your resume and cover letter to: [email protected] Please include the job title in the subject line of your email. We thank all who apply but will only be contacting those selected for an interview. Kap Paper Inc is an equal opportunity employer. We value diversity and provide accommodations under AODA.