Governance & Board Coordination Lead

THEMUSEUM - 3 emplois

Kitchener, ON

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Publié il y a 5 jours

Détails de l'emploi :

25,00 $ / heure

Temps plein

Exécutif

Salary: $25.00/hour

This fractional role provides governance and coordination support to the CEO, Board of Directors, Executive and Board Committees. The position ensures effective meeting management, accurate documentation, and strong follow-through on Board priorities, while maintaining compliance with bylaws and governance best practices.

Key Responsibilities

Governance & Meeting Coordination

Plan and manage agendas and schedules for Board, Committee, and Executive meetings
Coordinate meeting logistics and materials
Ensure compliance with bylaws and governance requirements

Minutes & Documentation

Record, draft, and finalize Board and Committee meeting minutes
Maintain official records and ensure timely distribution of materials
Ensure Board members have access to current documents

Tracking & Reporting

Track action items, decisions, and deliverables between meetings
Provide status updates to the CEO on progress and outstanding items

Governance Materials

Support preparation and maintenance of governance documents, including Terms of Reference, work plans, and policies
Assist in drafting and finalizing governance processes and materials

Qualifications

Previous experience supporting Boards and/or senior leadership (non-profit experience an asset) is required
Strong organizational, coordination, and writing skills
High attention to detail and discretion
Knowledge of governance practices and bylaw compliance

Technical Skills Required: Microsoft Teams, SharePoint, Excel

Working Arrangement

2.5 days per week (flexible)
1 day per week in office
Attendance at all Board meetings (approx. 6/year, in person)

Ideal Candidate isproactive, detail-oriented, and highly professional, with the ability to work independently and manage sensitive information while supporting senior leadership and Board members.

THEMUSEUM strives to promote diversity in the workplace by considering all future employees without regard to race, religion, colour, age, sex, national origin, sexual identity, gender identity, genetic disposition, neurodiversity, disability, or any other minority. We encourage applications from all qualified individuals.

THEMUSEUM will accommodate all applicants as required by Human Rights Legislation and the AODA.

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Foire aux questions

What is the role and primary purpose of the Governance & Board Coordination Lead at THEMUSEUM?

The role provides governance and coordination support to the CEO, Board of Directors, and committees, ensuring effective meeting management, accurate documentation, and follow-through on Board priorities while maintaining bylaws compliance.

What are the key responsibilities for meeting management and documentation?

Responsibilities include planning and managing agendas and schedules, coordinating meeting logistics and materials, recording and finalizing minutes, maintaining official records, and ensuring distribution of materials to Board members.

What qualifications are required for this governance role?

Required qualifications include previous experience supporting Boards or senior leadership, strong organizational and writing skills, high attention to detail and discretion, and knowledge of governance practices and bylaw compliance.

What tech skills are needed for this position?

Technical skills required are Microsoft Teams, SharePoint, and Excel.

What is the working arrangement in terms of hours and location?

This is a 2.5 days per week role with 1 day per week in the office, and attendance at all Board meetings (about 6 per year, in person).

Where is this job located and what is the salary?

The position is based in Kitchener, ON, with a salary of $25.00 per hour.

What kind of environment or team would I be supporting in this role?

You would be supporting the CEO, Board of Directors, and Executive and Board Committees, managing sensitive information and working independently to support senior leadership and Board members.