Invoicing Administrator

Position: Invoicing Administrator

Job Type: Permanent Full-Time In-Office (Non-Remote)

Location: Sherwood Park, Alberta

Company Overview:

Challenger Geomatics an Inline Group Inc. company has a strong track record for recognizing and retaining talent and providing quality innovative solutions to our clients. Our team of talented professionals uses the latest technology to deliver land surveying, mapping and remote sensing services. We work hard to understand the needs of our clients and deliver exceptional service to support the successful delivery of their projects. We offer our employees competitive compensation along with health and dental benefits, RRSP matching, work-life balance initiatives, and much more. Join our team today!

Position Overview:

Challenger Geomatics is looking to hire an experienced Invoicing Administrator to join our team in our Sherwood Park, Alberta office. Reporting to the Controller the Invoicing Administrator will work closely with Project Manager(s) and is responsible for providing a broad range of administrative support services including customer invoicing and related report preparation.

Specific Accountabilities

• Drafts client invoices, coordinates with Project Manager(s) to complete any changes, and ensures final invoices are sent out on time.
• Ensures that invoices are accurate and reflect the rates and billing terms laid out in the contract.
• Tracks work orders/LEMs as required and assists in receiving client-signed approvals.
• Enters data into external client billing systems.
• Monitors Work in Progress (WIP) and Accounts Receivable (AR) against targets and escalates issues as needed.
• Submits all write-offs and credit notes to General Manager for approval prior to final invoicing.
• Produces monthly reports for management and accounting review as needed.
• Maintains a high level of organization, including up-to-date physical and digital records.
• Assists clients in a friendly and professional manner with any billing concerns they may have.
• Leads collections of AR for invoices completed including holding collections meetings internally and following up with clients on outstanding amounts
• Ad hoc booking of travel and hotel accommodations
• Primary contact for Fort McMurray reception main line and general email
• Provides reception relief in Sherwood Park as required

Qualifications:

• Excellent interpersonal skills including the ability to handle a large volume of workload in a systemic fashion and strong attention to detail skills.
• Proficiency in Microsoft Excel is necessary.
• Preference will be given to individuals with invoicing experience and LEM creation.