Finance Manager

Position Overview

The Finance Manager is responsible for leading the full finance function within a multi-program, fund-based nonprofit organization. This role combines financial oversight, reporting, compliance, and audit coordination with hands-on involvement in key accounting areas.

The Finance Manager will act as the primary finance lead, overseeing the work of a Bookkeeper (AP/AR and basic records) while ensuring accuracy, completeness, and timeliness of all financial information.

Key Responsibilities

1. Financial Oversight & Close Management

• Oversee and execute month-end and year-end close processes
• Review journal entries, reconciliations, and financial records prepared by the Bookkeeper
• Maintain general ledger integrity and ensure accurate financial data
• Step in on complex accounting areas as required

2. Fund Accounting & Compliance

• Manage accounting across multiple programs and restricted funding streams
• Ensure appropriate revenue recognition and expense allocation by fund/program
• Maintain compliance with funder and regulatory requirements (Ontario Health, Ministry of Health, City of Toronto, CRA, etc.)
• Oversee deferred revenue, restricted contributions, and capital funding tracking

3. Financial Reporting

• Prepare monthly, quarterly, and annual financial statements
• Develop variance analysis and internal management reports
• Support Board and Finance Committee reporting
• Ensure consistency and reliability of all financial outputs

4. Audit & External Reporting

• Lead audit preparation, including working papers and supporting schedules
• Act as the primary liaison with external auditors
• Coordinate audit timelines and deliverables
• Oversee completion of funder and regulatory filings (e.g., T3010, AIR, MIS reporting)

5. Budgeting & Forecasting

• Support development of annual budgets across programs
• Monitor financial performance and investigate variances
• Prepare and maintain cash flow forecasts
• Provide financial insights to support leadership decision-making

6. Process, Controls & Supervision

• Supervise and review the work of the Bookkeeper (AP/AR, basic accounting)
• Establish and maintain internal controls and finance policies
• Document and improve finance processes and SOPs
• Identify system and process improvement opportunities (e.g., QBO optimization)

Working Relationships

Reports to: Executive Director / Senior Leadership

Oversees: Bookkeeper (AP/AR and basic accounting)

Works with: Program Managers, Board / Finance Committee

External stakeholders: Auditors, funders, regulators

Qualifications & Experience

• CPA designation (or near completion) preferred
• 5–8+ years of progressive accounting/finance experience
• Experience in nonprofit / fund accounting strongly preferred
• Experience supervising junior accounting staff or bookkeepers
• Strong experience with audit coordination and financial reporting

Core Competencies

• Strong technical accounting and review capability
• Ability to balance oversight and hands-on execution
• High ownership and accountability in a lean environment
• Strong attention to detail and analytical skills
• Effective communication with both financial and non-financial stakeholder

Compensation

Salary Range: $80,000 – $90,000 annually

(Commensurate with experience and nonprofit sector alignment)

Important Role Note

This is a lean finance structure. While transactional accounting support is available, the Finance Manager is responsible for review, oversight, and ownership of the full finance function, including audit, reporting, and compliance.