Administrative Support

· Greet visitors and manage front desk operations; phone calls and emails

· Provide administrative support for meetings

· Prepare monthly administrative, member and donor reports

· Assist with monthly newsletter content or logistics

· Support grant research and application preparation and tracking

· Compile stats for board reports or fundraising appeals

· Help plan or prep for upcoming programs, events and campaigns

· Coordinate recruitment, registration and recognition of volunteers

· Help coordinate special events

Data Entry & Filing

· Input donation and membership data

· Upload documents and contact information to shared drives or Salesforce

· Manage Master Stats document for programs

· Monitor and renew licenses or subscriptions

· Ensure document retention policies are followed

Finance & Budget

· Submit invoices and track office expenses

· Support monthly budget reconciliation

· Scan and file receipts and records for audit

• Processes one-time and monthly donations, issues, email tax receipts, record members, donors and sponsors information on database

• Prepares deposit slips and makes the deposit at the bank

• Administers petty cash according to established policies and procedures

Qualifications & Experience

· Three years administrative experience (Non-profit experience is an asset)

· Demonstrated ability to be organized with an attention to detail

· Ability to organize workload, set priorities and work independently

· Commitment to quality, equality, diversity, and inclusion

· Proficient with MS Office, Teams, SharePoint, Canada Helps, Salesforce, Canva (Proficiency with AI an asset)

· Excellent relationship management skills (Volunteer coordination an asset)

· Previous experience applying for grants is an asset

· Ability to work efficiently and keep personal information confidential