Human Resources Coordinator

JOB DESCRIPTION
The Human Resources and Safety Coordinator supports recruitment, onboarding, and workplace safety initiatives. This position blends hands-on operational responsibilities with administrative functions and requires strong organizational skills, adaptability, and the ability to manage multiple priorities.
RESPONSIBILITIES
Safety

• Compliance: Ensure all staff adhere to safety protocols, company policies and regulatory standards
• Incident Reporting: Coordinate workplace incident reporting, including injuries, vehicle accidents, and property damage, and liaise with Safety and Disability Management on return‑to‑work cases.
• Record‑Keeping: Maintain training and safety documentation, compliance and audit records, including responsibility for JHSC meeting minutes and ongoing monitoring of hazard submission.
• Collaboration: Work with managers to identify training needs, gaps and communicate opportunities.
• Risk Assessment: Conduct audits, assess hazards, and implement corrective actions.
• Expand Knowledge: Continuously expand knowledge of HR and safety to provide warehouse operations support.
• Reinforce Safety Culture: Promote a strong safety culture within the workplace. Investigate incidents, near misses, and hazards to determine root causes and determine corrective action.
• Safety Inspections: Perform daily and monthly inspections such as racking systems and warehouse/yard areas, along with monitoring annual inspections of equipment, facility component, ensuring hazards are identified, corrected and prevented and that safety standards are met.
• Training Coordination: Schedule and coordinate mandatory in‑house and external safety training, including equipment training, First Aid, and TDG, etc. and collaborate with associates to complete role‑based training ensuring regulatory and organizational compliance.
• Training and Onboarding: Strive for 100% completion of safety and training programs for new hires by conducting orientations and monitoring onboarding tasks and training completion during the first few weeks.

Recruitment

• Work and report to your district's Human Resource Business Partner
• Post requisitions, conduct interviews, complete reference checks, background checks, arrange/complete drug testing of applicants.
• Various HR administrative duties and special assignments as required.
• Conducts research of sourcing of qualified candidates.
• Assist with customized screening including the following: post requisitions, conduct interviews, complete reference checks, background checks, arrange/complete drug testing of applicants.
• Refer appropriate candidates to HRBP and/or hiring supervisor.
• Provide support coordination of recruitment projects and related services to supervisors, hiring managers, recruitment team members, and others.
• Participate in job fairs, community activities, and other public and departmental recruitment-related events.
• Assist with employee onboarding.
• Assist with identifying issues affecting recruitment and implementing recruitment activities to continuously improve process.

QUALIFICATIONS

• Knowledge/experience in the SAFETY FIELD would be considered a strong asset.
• Solid understanding of all required safety regulations, leads by example
• High level of attention to detail, especially as it relates to safety is a key, core competency.
• Ability to handle confidential information.
• HR or Safety certification would be considered an asset
• Ability to work well within a team and independently with minimal supervision.
• Effective communication skills, both written and verbal.
• Ability to follow directions to ensure critical timelines are met based upon the needs of the business related to safety initiatives.
• Excellent computer skills: Excel, SharePoint, and Power Point.
• Strong problem solving and critical thinking skills.
• Flexible, positive attitude and ability to thrive in a changing environment.
• Experience in Intelex, Oracle HCM would be considered a strong asset.
• Weekend/Evening shifts may be required on occasion
• Detail oriented with a focus on ensuring date integrity and delivering high quality work.
• Strong sense of urgency