JOB DESCRIPTION
The HR & LR Associate collaborates with the HR Business Partners to support the effective implementation of HR policies, procedures, and programs. The HR & LR Associate is ensuring the HR Information System has accurate and timely people data. They collect, update, report on, analyze and interpret people data to inform HR strategy discussions with business unit leaders. They support employees and managers by responding to HR inquiries and support the Manager of HR and the centers of excellence in implementing talent management programs and improving HR processes and practices.
RESPONSIBILITIES

• Maintains accurate employee documentation and HR system records.
• Ensures 100% data integrity in HRIS; analyzes trends and resolves root causes of data issues.
• Prepares reports, audits data, and supports cross-organizational alignment.
• Administers and updates HR policies and procedures.
• Audits policies against legislation and best practices; recommends improvements.
• Provides first-level guidance on HR policies and escalates complex inquiries.
• Supports talent management initiatives (e.g., performance, succession, D&I).
• Assists with leadership development and HR tech training.
• Drives employee engagement efforts, including survey promotion and action planning.
• Manages logistics for onboarding, orientation, and offboarding.
• Coordinates with teams to ensure smooth transitions and complete documentation.
• Tracks and processes leave requests; manages medical documentation.
• Handles attendance inquiries, emergency vacation approvals, and related communications.
• Facilitates safe return-to-work processes and accommodation matching.
• Collaborates with stakeholders to support employee reintegration.
• Schedules meetings, prepares data, and hosts sessions.
• Conducts probationary reviews and distributes reports.
• Compiles labour relations statistics (e.g., attendance, discipline, grievances).

QUALIFICATIONS

• 2+ years' experience in Human Resources
• Knowledge of ethical practices in Labor Relations and understanding of legal implications for various labor-related decisions
• Experience working with HR information systems
• Bachelor's degree (or equivalent) in Human Resources, Business Management, Sociology, or related field

ABOUT US
Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.
ABOUT THE TEAM
Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.
By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.
At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.
We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.