Legal Assistant

Job Title: Executive Administrative Assistant

Location: Bedford, Nova Scotia
Job Type: Full-Time
Schedule: Monday - Friday

Salary: $24/hr

Job Overview:

We are currently recruiting for an Executive Administrative Assistant on behalf of a well-established law firm serving clients throughout the Halifax Regional Municipality. This is an excellent opportunity for an organized, detail-oriented professional who thrives in a fast-paced environment and takes pride in providing exceptional client service.

The successful candidate will play a key role in supporting legal professionals across a variety of practice areas while ensuring files, communications, and daily operations run smoothly and efficiently.

Responsibilities:

• Provide administrative and legal support to lawyers in the management of their practices
• Greet clients, respond to inquiries, and maintain professional client communications
• Prepare, organize, and process legal documents, court filings, correspondence, and reports
• Draft letters and assist with document production, copying, binding, courier packages, and email correspondence
• Coordinate calendars, schedule meetings, appointments, and client consultations
• Maintain organized physical and electronic filing systems
• Conduct client intake procedures, collect required documentation, and update file information
• Assist with billing, data entry, and general office administration
• Provide backup support to other legal assistants during absences and vacation coverage
• Perform additional administrative duties as required

Requirements:

• 3-5 years of experience in an administrative role
• Strong proficiency with Microsoft Office 365 and general office technology
• Exceptional attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong verbal, written, and interpersonal communication skills
• Professional, dependable, and client-focused attitude
• Ability to work independently while contributing to a collaborative team environment