Manager, Finance & Administration

Manager, Finance & Administration
Dartmouth, NS
Reference # HL-APA-9331

The Atlantic Police Association (APA) is the representative body supporting municipal police members across multiple jurisdictions in Atlantic Canada. The organization provides financial administration, pension plan oversight, group insurance coordination, and member support services. Working closely with municipal employers, pension and benefits providers, legal counsel, and other stakeholders, the APA plays a key administrative and coordination role in supporting its membership and associated pension plan.

We are pleased to partner with the Atlantic Police Association in the search for a Manager, Finance & Administration. Reporting directly to the Chief Executive Officer, this is a highly trusted and multifaceted role responsible for the financial management and day-to-day administration of the Association and its pension plan. The successful candidate will oversee accounting operations, pension and benefits administration, member services, governance support, and a variety of executive administrative functions. This role offers the opportunity to work independently while supporting an organization that delivers meaningful services to police professionals throughout Atlantic Canada.

Responsibilities will include:

• Managing the financial operations of the Association and Pension Plan, including bookkeeping, banking, payroll, reconciliations, investments, and financial recordkeeping
• Processing invoices, deposits, payroll transactions, and maintaining accurate accounting records
• Preparing and coordinating regulatory filings, including payroll remittances, T4s, HST/GST filings, and other reporting requirements
• Tracking expenses and preparing financial information for annual audits of both the Association and Pension Plan
• Working closely with external accountants, auditors, pension administrators, and financial service providers
• Reviewing and reconciling reports related to union dues, pension contributions, and other financial activities
• Serving as the first point of contact for members, retirees, employers, and external stakeholders contacting the Association
• Supporting the administration of the APA Pension Plan, including member inquiries, retirement and termination requests, pension statement reviews, and coordination with service providers
• Assisting with the administration of group insurance programs and supporting members with plan-related inquiries and issue resolution
• Attending Board of Directors and Pension Trustee meetings, preparing agendas, recording minutes, and maintaining official records
• Providing executive administrative support to the CEO, including correspondence, document preparation, travel arrangements, and meeting coordination
• Managing annual scholarship programs, information distribution, contact databases, and organizational records
• Maintaining confidential legal, financial, and governance documentation while ensuring the highest level of discretion and professionalism
• Building positive relationships with members, municipal employers, legal counsel, service providers, and other key stakeholders

The ideal candidate will possess:

• A Bachelor of Commerce, Business Administration diploma, or a combination of relevant education and experience
• Experience in an accounting, bookkeeping, finance, or administration role with responsibility for financial recordkeeping and reporting
• Proficiency with Sage Accounting or similar accounting software
• Strong organizational skills with exceptional attention to detail and accuracy
• Experience coordinating administrative processes and managing multiple priorities independently
• Excellent written and verbal communication skills
• Strong problem-solving abilities and sound judgment when dealing with complex or sensitive matters
• Experience working with pension plans, benefits administration, or member service programs would be considered an asset
• Demonstrated ability to handle highly confidential information with professionalism and discretion
• A collaborative and service-oriented approach, coupled with the ability to work effectively in a largely independent environment
• Comfort working in a flexible, evolving environment and supporting a wide range of operational and administrative functions

This is an excellent opportunity for a detail-oriented and self-motivated professional seeking a diverse role spanning finance, administration, governance, and member services.

To express interest in this opportunity please apply directly online at: https://meridiarecruitment.ca/Career/17809409297330000008wce

For more information please contact Heather Labucki, Partner, or Sara Morey, Senior Consultant, at [email protected]. If you require accommodation to participate in the recruitment process, please let Sara know.

Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.

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