Administrative Assistant

NEW BRUNSWICK HOUSING CORPORATION

ADMINISTRATIVE ASSISTANT
(Administrative Services - Level 4)
OPEN COMPETITION
FREDERICTON

The New Brunswick Housing Corporation is seeking an Administrative Assistant for the Infrastructure Division in Central Office.

The New Brunswick Housing Corporation (HNB) is seeking a highly organized and proactive Administrative Assistant (ASL4) to provide executive-level administrative support to the Vice President and Directors of the Infrastructure Division. This is a critical role that supports a rapidly expanding division responsible for maintaining and improving the provincial public housing portfolio, delivering construction-related programs, and supporting cross-government efforts to address homelessness.

The Infrastructure Division is structured to focus on key areas that are essential to maintaining and improving our public housing portfolio and in the delivery of construction-related programs. These include the Engineering & Construction Branch and the Technical Services and Building Management Branch. Members of this Division include a broad range of Engineers, Engineering Technologists, Technical Service Managers, Inspectors, Building Maintenance Supervisors, Maintenance Repair Workers, Trades, etc.

The Administrative Assistant provides comprehensive leadership support by managing complex calendars, coordinating meetings, preparing agendas and materials, tracking action items, and handling confidential information with discretion. The role oversees high?volume coordination and communication by screening calls and emails, resolving issues, responding to sensitive public and stakeholder inquiries, and preparing, proofreading, and tracking ministerial and executive correspondence. Administrative responsibilities include arranging travel, preparing and verifying expense documentation, producing reports, minutes, and briefing materials, and administering systems such as New Brunswick Opportunities Network (NBON). The position also supports division-wide reporting and project tracking, ensuring consistent communication across the VP's office and Directors. Additionally, the Administrative Assistant maintains organized digital and physical filing systems, coordinates onboarding for new staff, and manages competing priorities in a fast?paced environment.

ESSENTIAL QUALIFICATIONS: Work at this level requires education gained through a two-year post-secondary diploma in administrative support, business administration, office management, or related field plus a minimum of 4 years of related experience in administrative or executive support roles. An equivalent combination of education and experience may be considered.

Spoken competence in English and French is required. Please state your language capability.

Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.

ASSET QUALIFICATIONS: Preference may be given to candidates that demonstrate experience in one or more of the following asset qualifications:

• Experience working with technical or project documentation.
• Experience with stakeholder management.
• Experience working within GNB

BEHAVIOURAL COMPETENCIES: The successful candidate will possess the following behavioural competencies:

• Client Service Orientation
  
• Analytical Thinking/Judgement
  
• Effective Interactive Communication
  
• Information Seeking

TECHNICAL COMPETENCIES: The successful candidate will possess the following technical competencies:

• Ability to use Office Technology, Software and Applications
• Planning and Organizational Skills
• Written Communication

Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Salary: $47,216 to $57,330 per annum

We encourage applicants to apply on-line or by mail at the following address by May 8, 2026, indicating competition number: R37-2026-27-01. .

This competition may be used to fill future vacancies at the same level.

New Brunswick Housing Corporation
Human Resource Services
4th floor, 551 King Street
Fredericton, NB, E3B 1E7
Telephone: (506) 453-6734
E-mail: [email protected]

We thank all those who apply however only those selected for further consideration will be contacted.

Candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.

We promote a scent-reduced environment.
We are an Equal Opportunity Employer.

Improving the lives of New Brunswickers every day!