ADMINISTRATIVE STAFF SPECIALIST II (BAND LEVEL 6)

February 24, 2026

ADMINISTRATIVE STAFF SPECIALIST II (BAND LEVEL 6)

Gardiner Centre

(One-Year Contractual Position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

Gardiner Centre is a public engagement unit within the Faculty of Business Administration at Memorial University. We provide non-credit professional development and leadership training for supervisors, managers, executives, professionals, and entrepreneurs through practical, relevant programs delivered in flexible, short formats. Our dedicated training facility supports convenient scheduling and year-round programming tailored to client needs. The team includes nine staff members and a broad network of instructors, including Memorial faculty, business practitioners, partners, and thought leaders. Memorial's Faculty of Business Administration is internationally accredited by the Association to Advance Collegiate Schools of Business (AACSB), placing it among the world's leading business schools.

Gardiner Centre is seeking an organized, analytical professional to support the successful operation of our training centre. Working as part of a collaborative team, the successful applicant will contribute to excellence in customer service, professional impact, and adult learning delivery. Learn more at www.mun.ca/gardinercentre.

This is a full-time position with flexible daily start times between 8:00 a.m. and 9:00 a.m. Hybrid work may be available in accordance with Memorial's Remote Work Arrangements and operational requirements. This contractual position is reviewed annually for renewal.

DUTIES

Reporting to the Director of the Gardiner Centre, the Administrative Staff Specialist II provides financial and administrative support and provides guidance the work of the Centre's Accounting Clerk. The role coordinates HR, budget, finance, and administrative services; assigns and monitors accounting functions such as invoicing, accounts payable/receivable, and collections; and compiles budget information while monitoring accounts. Responsibilities include preparing and administering contracts with partners, vendors, and instructors; maintaining records related to finances, travel, contracts, and purchasing; and preparing and analyzing financial reports, reconciling monthly statements, and investigating discrepancies. The position also prepares year-end closing statements and entries aligned with Banner and University financial reporting; coordinates HR activities including contract administration, leave management, payroll analysis, and recruitment; liaises with the Faculty of Business Administration Senior Administrative Officer on budgets and transactions; performs general administrative duties and follow-up; and acts as a liaison with internal units such as finance, administrative services, facilities management, human resources, and the Signal Hill Campus business office.

QUALIFICATIONS

Considerable experience (3–5 years) in progressively responsible financial and administrative roles; completion of most coursework toward an undergraduate degree and/or a three-year diploma program; or an equivalent combination of experience and training may be considered. The ideal candidate will have experience in financial and administrative functions such as budget preparation, data compilation and analysis, recruitment, and leave management; strong analytical, organizational, interpersonal, and communication skills; attention to detail; the ability to work independently; and proficiency with Microsoft Office (Word, Excel, Outlook, Teams, and PowerPoint). Experience with university policies and procedures, the Banner Administration System (Finance and HR), and OnBase is considered an asset.

SALARY $57,336 - $67,257 per annum (Non-Bargaining)

CLOSING DATE March 10, 2026 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.