LONGITUDINAL INTEGRATED CLERKSHIP (BAND LEVEL 6)

February 12, 2026

LONGITUDINAL INTEGRATED CLERKSHIP (BAND LEVEL 6)

Academic Program Administrator

Distributed Medical Education, Clarenville Rural Eastern Zone, NL Site

Faculty of Medicine,

(Part-Time, Two-Year Contractual Position)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date.

All qualified employees are welcome to apply; however, preference is given to CUPE members.

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval.

DUTIES

Reporting to the Coordinator, Distributed Medical Education (DME), the successful applicant will assist with and support administrative processes related to the delivery of the Longitudinal Integrated Clerkship (LIC) of the Doctor of Medicine (MD) program at the Clarenville, NL site by coordinating individualized clinical learning plans for LIC learners under the direction of the LIC Site Coordinator (LICSC). This role works closely with the LICSC and Clinical Clerkship Coordinators (CDCs) to plan, operate and evaluate learner experiences throughout the LIC program. This role will also work in collaboration with DME Academic Program Administrators (APAs), Scheduling Coordinator and Housing Coordinator to ensure the LIC learners' academic and living environments are satisfactory.

Duties include liaising with faculty from the core clinical disciplines; supporting and assisting with the development and implementation of LIC curriculum, including lesson plans; scheduling and monitoring learning experiences to ensure learner completion all requirements of the MED 8710 Core Experiences Course; serving as the primary point of contact for learners, faculty, and staff; coordinating with preceptors to arrange clinical experiences at the Clarenville site and elsewhere, as needed; preparing orientation materials for LIC learners; uploading schedules using the One45 scheduling software; collecting and analyzing data related to learner performance and program effectiveness while maintaining accurate and up-to-date databases related to the LIC program; participating in program improvement initiatives; creating summary reports of learner progress and participation; scheduling and coordinating educational activities such as seminars, workshops, and faculty development sessions; communicating important information to learners and faculty, such as schedule changes, updates and deadlines; coordinating and securing instructional space for LIC meetings and events; recording and transcribing meeting minutes; preparing, distributing and communicating LIC course schedules and materials to the LIC team, learners and preceptors; providing proctoring support for the National Board of Medical Examiners (NBME) progress test 4 times per year; coordinating site and accreditation visits; coordinating the logistics for faculty development initiatives in the region; and performing other LIC-related duties as required. This position also requires the ability to travel to Clarenville on short notice (less than 24 hours) to support LIC operations as needed.

QUALIFICATIONS

Considerable experience (3-5 years) in program management and administrative support in an academic or hospital environment; completion of most courses equivalent to a degree in business administration, adult education or related area; or any equivalent combination of experience and training. Exceptional interpersonal, organizational, and time management skills are required. Strong proficiency in using computer software (MS Office) and creating databases is an asset. A high level of professionalism and attention to detail is required. Experience with scheduling software, learner information systems and One45 are considered assets. This position will require a valid Driver's Licence and access to a motor vehicle for travel within the region.

CLOSING DATE February 26, 2026

COMPETITION NO. MUN03412

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.