ACCOUNTING CLERK (BAND LEVEL 4)

February 6, 2026

ACCOUNTING CLERK (BAND LEVEL 4)

Faculty of Engineering and Applied Sciences
Finance Office

(2-Year Contractual Position)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

DUTIES

Reporting to the Administrative Staff Specialist III, the successful applicant will perform accounting and administrative work within the Faculty of Engineering and Applied Science. Duties include processing and reconciling a variety of operating, departmental, and research budgets while ensuring compliance with university financial policies and procedures; preparing and verifying purchasing requisitions including IT procurement, printing services and tech services requisitions; auditing and processing travel request, advance and claim forms; preparing direct payments; producing and interpreting routine reports from banner and FAST; performing corresponding corrective actions including preparing and processing journal entries and labour distribution forms; verifying accounts receivable and maintaining accurate financial records and tracking systems. The Accounting Clerk completes receiving on purchase orders, reviews and reconciles monthly financial statements, updates the Faculty's Financial Oversight Checklist, and ensures all corrections and adjustments are completed accurately and in a timely manner.

The position also involves maintaining records related to procurement card transactions, Bell Mobility accounts, and graduate student payroll. The incumbent serves as the first point of contact for the Finance Office, responding to inquiries from faculty, staff, and students, and providing guidance on financial procedures. Additional duties include electronic filing, ordering of supplies, supporting other Administrative Staff Specialists in the Finance office as needed; and performing other related duties as required.

QUALIFICATIONS

Experience (1-3 years) in accounting and related clerical work; completion of a three-year accounting program from an institution of technology; or any equivalent combination of experience and training. Knowledge of accounting principles and procedures; in-depth knowledge with Banner Finance, FAST, Microsoft Excel, or related software; exceptional attention to detail, accuracy, and organizational skills; ability to manage multiple priorities; and customer service skills are essential.

SALARY $50,294 - $58,998 per annum (CUPE Local 1615)

CLOSING DATE February 20, 2026 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.