August 19, 2025

ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)

Department of Computer Science

Faculty of Science

(Two-Year Contractual Position)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

DUTIES

Reporting to the Administrative Staff Specialist Ill, the Academic Program Assistant will perform proactive administrative work in support of the Faculty of Science's undergraduate and graduate programs. Duties include supporting the admissions process, including processing graduate student applications; liaising with the School of Graduate Studies staff regarding regulations, procedures, and enquiries; preparing and processing student forms; completing undergraduate payroll forms; processing graduate student payroll, as well as maintaining necessary files for records; managing graduate student thesis submissions, comprehensive exams, and other related work; completing support work around graduate scholarships; drafting routine correspondence and typing and formatting reports and documents; scheduling meetings related to undergraduate and graduate committees and taking minutes; providing support to Deputy Heads as needed; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) supporting academic program activities; completion of a two-year office or business administration diploma, supplemented by coursework toward an undergraduate degree, is required; or an equivalent combination of experience and training may be considered. The ideal candidate will possess excellent working knowledge of Microsoft Office and databases. Strong interpersonal, organizational, and communication skills are essential for this role. Experience with Banner Student, OnBase, Brightspace, or similar programs is an asset.

SALARY $50,294 - $58,998 per annum (CUPE Local 1615)

CLOSING DATE September 3, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.