Admin and Operations Coordinator

Location: Hybrid (Moncton, NB Office + Potential occasional work from home)
Position Type: 8-month contract, Part-time or Full-time (20-35 hours/week), possible renewal
Compensation: $18/hr to $25/hr, based on experience and capacity

About Saveur NB

Saveur NB / Savour NB is an industry-led, government-supported, not-for-profit organization dedicated to advancing New Brunswick's local food and beverage sector. We promote local, fresh, and flavourful offerings through brand leadership, stakeholder support, and coordinated industry growth efforts. We focus on high-impact initiatives for provincial sector growth balancing community benefit with economic development.

Our Vision: To inspire pride in New Brunswick's top-quality food and beverage products and experiences and foster sustainable sector growth-locally and beyond.

Our Mission:

• Lead and manage the Savour NB brand in collaboration with industry stakeholders
• Support sector enterprises with business growth, market access, marketing, and more
• Act as a liaison across industry, community, and government
• Foster collaboration across the ecosystem to drive growth, impact, and innovation

About the Role

We are seeking a dynamic, highly organized Admin and Operations Coordinator to support the daily operations and evolving needs of a fast-growing, newly-formed not-for-profit organization. Reporting to the Executive Director, this 8-month contract position will play a key role in building the systems, processes, and administrative backbone of Saveur NB. The role may be part-time or full-time, to be discussed with the successful candidate. The contract may be renewed, extended, or transitioned to a permanent position based on performance, organizational needs, and financial capacity.

This role is ideal for someone who is passionate about local food, who thrives in a fast-paced, collaborative environment, who can wear multiple hats and simultaneously balance operational details with long-term vision, and who thrives on contributing to meaningful change through structured, behind-the-scenes leadership.

Key Responsibilities

• Provide day-to-day administrative support, including scheduling, correspondence, documentation, records coordination, and office management
• Support financial administration, including expense tracking, invoicing, and coordination with external bookkeepers and accountants
• Coordinate logistics for programs, events, and meetings, including materials preparation, scheduling, documentation, supplier coordination, and follow-up
• Support the development of internal documentation, including SOPs, process documents, reports, proposals, and policy tools
• Coordinate with external service providers, including marketing and communications partners, to help execute Saveur NB's activities
• Maintain and support data and communications via CRM, online member portal, email and internal communications platforms, as well as digital and physical filing systems
• Occasionally travel within New Brunswick and support events outside regular work hours

Qualifications

• Experience in administration, coordination, and operations, ideally in a not-for-profit, social enterprise, startup, or mission-driven environment
• Strong writing and documentation skills; able to prepare process documents, reports, proposals, and internal resources
• Demonstrated experience with cloud-based tools (such as Google Workspace, QuickBooks Online, CRM platforms, etc)
• Ability to manage multiple projects and tasks simultaneously with speed, accuracy, and minimal supervision
• Bilingualism in English and French is required
• Knowledge of or interest in New Brunswick's food & beverage, community economic development, or social enterprise sectors is a strong asset

Who You Are

• Proactive, reliable, and solutions-oriented
• Exceptionally detail-oriented, efficient, and deadline-driven
• A strong collaborator, with excellent judgment and interpersonal skills
• Comfortable switching tasks and managing ambiguity in a startup-like environment
• Transparent, honest, and not afraid to ask for help or clarity when needed

Why Join Us?

• Be part of a mission-driven, impact-focused organization building something meaningful for New Brunswick
• Flexible hybrid work environment and a high-trust, supportive culture
• Direct impact on the growth of a sector vital to the province's identity and economy

Start Date: As soon as possible