Faculty of Engineering and Applied Science

(Contractual Position to May 10, 2028)

DUTIES

Reporting to the Associate Dean (Research), the successful candidate will work closely with the Associate Dean (Graduate Studies) and the Senior Administrative Officer on pre-application and post-award compliance processes. The successful candidate will have administrative responsibilities associated with research and development within the Faculty of Engineering and Applied Science (FEAS). Duties include supporting the Associate Dean (Research) to review applications; assisting with the preparation of letters of intent and management of post-award processes for all successful grants, contracts, and awards administered in FEAS; and assisting the VPR's Office in the negotiation/execution of contracts and agreements (including MOU's, Research Participation Agreements (RPAs) and NDAs); overseeing issues related to intellectual property (IP), commercialization, and the leveraging of industry funds; executing projects, including managing and monitoring contractual restrictions, as well as those related to IP, clearances, controlled goods, and other post-award requirements; reviewing and assisting in the approval process related to grant agreements and contracts received from public/private funders; tracking and assisting in the completion of sign-offs for contracts and agreements; ensuring compliance with all contractual obligations, including those related to confidential information; ensuring final reports are submitted for project close-out; tracking the post-submission and prior to award for proposals and applications; expediting the disposition and updating of submitted proposals, as needed; facilitating project kick-off and progress meetings with faculty members; ensuring compliance with all applicable Memorial and FEAS policies; working collegially with faculty to support/assist them in submitting applications and identifying funding opportunities; working closely with the successful principal investigator(s) to align the requirements/expectations of funding agencies and FEAS; liaising with internal offices such as Research Initiatives & Services (RIS) and the Research Innovation Office (RIO); assisting the Associate Dean (Research) in engaging with potential external funders; facilitating post-award processes of grants/contracts to complete budgetary reporting, in compliance with the requirements of funding agencies; and in consultation with the principal investigator, Financial and Administrative Services (FAS), and the FEAS finance office; assisting with the development and delivery of training sessions for researchers; assisting in gathering data for performance metrics and benchmarking; ensuring clearance for publicity of awards; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in research administration or research project management work, particularly in regards to ensuring compliance with contractual obligations and in dealing with intellectual property and commercialization, in a research setting; graduation with a Master's degree (preferably in Engineering or Business); or any equivalent combination of experience and training. The successful candidate will have a proactive approach with strong analytical and organizational skills; the ability to function effectively under pressure in a diverse academic/research community; excellent written and verbal communications skills; excellent inter-personal and teamwork skills; and excellent computer skills. The successful candidate will be a motivated sell-starter who can creatively solve problems and work collaboratively/embrace challenges. Past experience as a researcher in a team environment and the ability to manage competing priorities in a high volume, deadline driven environment, would be considered assets.

SALARY $63,009 - $86,042 per annum (Management and Professional)

CLOSING DATE May 25, 2024 by 5:00 p.m. NDT

COMPETITION NO. MUN02789

Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.