About the role

DML Chartered Professional Accountants is seeking an Executive Assistant to support a group of Partners who provide accounting, assurance, taxation, and business advisory services to private companies, not-for-profits, and entrepreneurs across Canada. These partners play a pivotal role in guiding clients with their specialized knowledge. The team aims to further scale the practice by adding a new key team member to serve as the primary point of contact for administrative and client support matters. The ideal candidate will have a proactive nature and superior interpersonal skills as they will interact with clients and facilitate the smooth operation of a bustling practice.

Our Administration team is made up of Office managers, Receptionists, Executive and Administrative Assistants who work diligently to support our people and keep our offices running smoothly. Whether in-person or on the phone, our clients can count on this team to connect them with the people and resources they need to achieve and exceed their business goals.

How you'll make a difference

• Provide administrative support to Partners and practice management teams.
• Primary contact for clients.
• Manage client communication and correspondence (answer and direct calls, send correspondence, meet and greet clients in an efficient, professional, and friendly manner)
• Responsible for incoming/outgoing mail and deliveries.
• Manage accounts receivable, deposits and data entry.
• Prepare client billings and statements.
• Compile client financial packages (corporate, personal and trusts);
• Coordinate travel and meeting arrangements, including off-site meetings and conferences.
• Coordinate and collaborate with other executive assistants to coordinate joint projects and serve as proxy for other Executive Admins as needed.

Who you are

• You are an individual with at least 2-3 years' experience as an Executive Assistant, ideally within a public practice or professional services firm, who understands the nature of accounting and practice management.
• Beyond your experience, you embody a proactive nature, possessing a natural ability to keep things moving forward seamlessly. Your versatility shines as you thrive in a variety of tasks, embracing both problem-solving projects and routine assignments.
• As a key team player, you relish the opportunity to be relied upon, seeking to become the right-hand person trusted for your commitment to delivering high-quality outputs. Your goal is to be the go-to individual, consistently demonstrating your dedication and capability to support the Partners and practice effectively.

Skills and Abilities

• Ability to develop a positive rapport and convey accounting concepts and services with clients.
• Self-motivated, results-oriented individual who demonstrates initiative and big picture perspective.
• Ability to work in a confidential environment and handle sensitive information with complete discretion.
• Ability to prioritize and manage multiple tasks and deadlines.
• Ability to be flexible and available for overtime as needed.
• Strong MS Office and Adobe Acrobat computer skills with the ability to grasp new technological tools.
• Additional experience in QuickBooks, Simply Accounting, and other cloud-based applications being considered an asset.

What DMCL Offers

• A competitive salary and full benefits package.
• A standard 35-hour work week (core hours between 9am - 3pm)
• Paid overtime or time off in lieu of overtime for all levels.
• Flexible time to use throughout the year (equivalent to 12 additional days off on top of vacation);
• Opportunity for personal and career growth with support to continued education, training and development through quarterly performance reviews.
• Mental and physical wellness allowance
• Policy for Additional Time Meal Allowance: If you work beyond 10 hours, your dinner expenses are covered by us as per our policy.
• Access to a global network of expertise and resources through Moore Global, facilitating continuous learning and collaboration opportunities via webinars, specialist conferences, and the Moore Intelligence platform.
• Company-sponsored social gatherings, like Easter egg hunts, beverage tasting evenings, local community fundraisers to get involved in, shoreline cleanups, charity galas, dragon boating adventures, our legendary annual tax season wrap-up bash, and a whole lot more – we believe in celebrating our people in style.

Your next step:

Submit your resume through our website by clicking the Apply for This Job button.

About DMCL

Dale Matheson Carr-Hilton LaBonte LLP (DMCL) is a full-service accounting firm dedicated to helping our clients achieve and exceed their business goals—no matter how ambitious. As a leading Canadian firm with global reach, we continue to remain agile and responsive, providing clients with personalized and strategic solutions specific to their industry.

With 33 partners and over 3000 team members spread across Vancouver, Surrey, Tri-Cities (Port Coquitlam) and Victoria, working at DMCL means being part of a diversified team of expert advisors that view every day as a new opportunity to contribute to the success of our clients: solving costly problems, building long-lasting relationships and always striving for excellence.