WHO WE ARE

Low Tide Properties is a private real estate investment, development, and management company founded in 2010 and headquartered in Vancouver, Canada. Our mission is to own and manage a diverse portfolio of office, industrial, multifamily-rental, and retail properties, focusing on value creation over time for each property.

WHAT WE DO

We invest in neighborhoods and properties that we know best. Our investment rationale is honed through partnerships with tenants and a deep commitment to each neighborhood. We are incredibly driven and passionate about the opportunities to create a positive impact in the communities we invest in.

Tenant service is our priority, and we are passionate about all things community. Our mission is to transform the neighborhoods we invest in – we do so thoughtfully, knowing each small action can lead to a great impact. This can mean anything from supporting public art, to participating on the boards of local Business Improvement Associations, to taking pride in keeping our buildings clean and well-lit.

THE ROLE

The Senior Property Management Administrator role works closely with the Property Management team to ensure the operational and administrative functions of the assigned portfolio are running seamlessly. The ideal candidate for this role is people-focused, highly organized, and brings exceptional interpersonal skills.

RESPONSIBILITIES

• Collaborate with Property Managers, Property Management Administrators, and the Building Operations team to ensure best in class service to Low Tide's tenants and stakeholders.
• Support day-to-day operations of the properties.
• Maintain positive relations with tenants.
• Assist with education and training program for department, including tracking completion certificates and budgetary spend.
• Handle communications with suppliers to ensure that all required services are being performed.
• Assist with the tendering process for supplies and services and coordinate the scope and tendering of contracted services.
• Assist in financials and accounting relating to each property as required.
• Manage and maintain emergency on-call program, including scheduling and on-call binder updates.
• Create and maintain comprehensive project documentation filing system including plans, schedule, and reports.
• Provide administrative support by prepping written correspondence, accounts receivable, operational reports, presentations, expense reports, invoice coding, service contract tracking, filing, scheduling, maintaining vacation records.
• Update vendor logs, contract amounts, renewals, and expiry dates.
• Maintain contact lists, vendor and fire warden lists, emergency call out lists.
• Manage insurance information for tenants and vendors to ensure compliance with leases and corporate practice.
• Assist with energy reduction and sustainability programs on designated properties.

QUALIFICATIONS & REQUIREMENTS

• 3+ years of experience administering a mixed portfolio of office, industrial, retail, or multifamily properties in the capacity of Property Administrator.

• Post-secondary education in Real Estate or relevant field is an asset.

• Strong computer skills and proficiency in Yardi, Angus, MS Teams, Outlook, Excel, Word, and SharePoint applications.
• Excellent organizational, time management and prioritization skills.
• Strong understanding of business professionalism and the ability to work effectively under pressure within a fast-paced team environment.
• Exceptional verbal and written communication skills.
• Meticulous attention to detail, ensuring that operational and financial aspects of the properties are meticulously managed.
• Holds oneself to the highest level of integrity, accountability, and performance standards.
• Flexibility to adapt to changing market conditions, tenant needs, and unexpected challenges.

This is a general description of the tasks and skills required. Additional responsibilities and duties may be required to successfully perform this position.

WHY JOIN US

The successful candidate will have the opportunity to work alongside a team that is passionate about the company's mission and portfolio. This position provides an expected starting base salary of $65,000 - $70,000, commensurate with experience, along with a competitive benefits package and bonus opportunity. Our benefits are designed to support all facets of your life; employees are provided with a $1,500 annual fitness allowance, employer-paid health benefits, RRSP matching, and extensive opportunities for personal and professional development. We foster open communication in our office and have regular team socials, workouts, and community events.

HOW TO APPLY

Please select the following link to submit your application on our careers page.

https://holditall.bamboohr.com/careers/10