Senior Manager of Human Resources and Administration

Huronia Transition Homes is non-profit organization working to end all violence against all women. We operate 5 primary programs, including La Maison Rosewood Shelter, a woman-centered organization that provides support to women who are fleeing violence, or are experiencing homelessness. We are committed to providing our services within an intersectional feminist and harm reduction integrated environment.

Huronia Transition Homes is currently hiring a full-time permanent Senior Manager of Human Resources and Administration. The successful candidate for this position will play a critical role in helping us advance the mission of HURONIA TRANSITION HOMES (HTH) by overseeing and managing all aspects of human resources, administration, and facilities management. This position will be split between our Barrie and Midland offices.

THE OPPORTUNITY:

You will help create an environment for people at HTH to do their best work. You will have administrative, operational, and strategic responsibilities – with the opportunity to engage in all aspects of human resources. You are confident, curious, and passionate about your work. You think like an entrepreneur, and you appreciate how human resources practices are a critical enabler to HTH's culture and success. You are a go-getter, have a can-do attitude, and roll up your sleeves to make it happen. You are a natural problem solver, possess maturity and sensitivity, are solution-focused and comfortable working in an environment that is very fast paced and demands robust deliverables.

KEY RESPONSIBILITIES:

Human Resources Management

• Develop and update short and long-term Human Resources strategies;
• Lead organizational culture and values initiatives;
• Coordinate employee recognition and appreciation activities and events;
• Participate on the organization's Diversity, Equity and Belonging working group, develop and implement a strategy for Diversity, Equity and Belonging;
• Maintain and update job descriptions annually;
• Execute organization's recruitment and selection processes; create job postings, short-list candidates, lead job interviews, complete reference checks and prepare and extend employment offers to successful applicants;
• Coordinate onboarding process for all new employees;
• Facilitate student placements and coordinate volunteer supports;
• Provide insights and create recommendations to retain talent through a robust talent retention strategy;
• Organize and coordinate coaching and mentoring for employees;
• Administer annual performance appraisal process for full time employees;
• Manage the annual salary cycle process working closely with management;
• Address performance issues in accordance with organizational policies;
• Serve as the primary point of contact for union-related matters;
• Manage and respond to all grievances with the collective bargaining unit;
• Lead and prepare for labour-management meetings and union negotiations;
• Coordinate the organization's health benefits plan and act as the organizational representative with the benefits provider;
• Coordinate and manage all Workplace Safety and Insurance Board (WSIB) claims, Supplemental Unemployment Benefit Plan and all leaves of absences;
• Prepare all organizational memos for employees and stakeholders.

Administration and Compliance

• Supervise day-to-day administrative functions to ensure smooth operations;
• Create and ensure compliance against people-processes to drive efficiency;
• Hold responsibility for accurate and timely processing of payroll;
• Coordinate mandatory trainings for employees, inclusive of first aid and CPR;
• Maintain and manage the organization's Human Resource Information System
• Organize HTH's Townhall meetings;
• Ensure compliance with French Language Services Act (FLSA), Accessibility for Ontarians with Disability Act (AODA) and Indigenous cultural awareness training;
• Ensure compliance with all relevant occupational health and safety legislation;
• Draft updates to organizational policies and procedures as required;
• Collaborate with community partners and on community tables as required.

Facilities Management

• Manage the Facilities Manager who is responsible for overseeing facilities including maintenance, security, and space planning.

Financial Management

• Approve program-related expenditures in accordance with organizational budget;
• Recommend future expenditures and/or opportunities for cost savings;
• Ensure that programs operate within the approved budget.

QUALIFICATIONS

Education

• Post-secondary degree or diploma in Human Resources Management, Organizational Development or similar and a minimum of 10 years of progressive HR experience (at least 5 at the management level)
• CHRP designation (or working towards)

Knowledge/Skills/Abilities

• Well-developed coaching and leadership skills, both formal and informal.
• Ability to lead, foster and maintain a positive, cooperative working environment.
• Thorough working knowledge of Human Resources policies, programs, and guidelines, the Employment Standards Act, and other applicable employment-related legislation.
• Demonstrated experience with collective agreements and union labour-management.
• Experience leading change management initiatives.
• Strong understanding of, and experience in, performance management.
• Demonstrated experience in conflict resolution. Non-violent communication training or restorative justice training is considered an asset.
• Excellent organizational, analytical, and time management skills.
• Tact, sound judgment and multi-tasking ability.
• Excellent written and verbal communication skills.
• Experience working in the non-profit and social services sector and/or social enterprise.
• Experience processing payroll is considered an asset.

• Knowledge of and commitment to intersectional feminist and harm reduction.
• Knowledge of issues and complexities contained within the violence against women framework is considered an asset.
• Ability to work independently and participate as a team member.
• Strong information technical and word processing skills.
• Francophone/bilingual preferred.

Working Conditions/Requirements

• Office environment but may include non-standard workplaces, i.e. public venues.
• Standard work week with flexibility to work evenings, weekend and overtime/flex hours to accommodate position activities and requirements.
• Reliable vehicle, valid driver's license and insurance.
• Complete Vulnerable Sector Check, in compliance with organizational policy.
• Ability to carry supplies and equipment related to public relations activities; generally, not in excess of 20 pounds.
• Ability to sit or stand for varying periods of time.
• Vaccination against COVID-19.

In keeping with our commitment to represent all our communities, Indigenous women, francophone women, queer-identified and racialized women are especially encouraged to apply.

Please submit your up-to-date resumé, as well as a cover letter highlighting your experience, to:

Haily MacDonald

P.O. Box 54

Midland, ON L4R 4K6

Fax: 705-526-0343

Salary: $80,000.00 per year

Closing date: April 26th, 2024

www.huroniatransitionhomes.ca