HR Coordinator

Job Responsibilities:

• Employee record management:
  • Create and maintain employee files, including generating employee numbers and processing new hire forms and records.
  • Generate employment letters.
  • Manage a growing list of Work Permits/SIN 9's ensuring compliance with company policies.
  • Track and monitor employee work permits to ensure compliance with immigration employment regulations.
  • Coordinate with employees and managers on renewals or updates, keeping HR/payroll apprised.
• HRIS updates and internal employee movements:
  • Utilize the HRIS to update employee records, including job changes, promotions, and internal movements.
  • Collaborate to ensure new hires are accurately onboarded in HRIS (Workday), with timely access to benefits, systems, and payroll.
• Data reporting:
  • Generate reports to provide key workforce data, including keeping track of the Open Positions Report.
• Communication:
  • Email distribution and internal communications.
  • Regularly update Canadian email distribution lists, ensuring timely and accurate dissemination of internal communications.
• Support the development and facilitation of training programs.
• Coordinate recruitment logistics:
  • Coordinate interviews.
  • Post job openings.
  • Complete background checks.
• Handle employee inquiries and escalate as needed.
• Handle invoices, route them through the proper channel for approvals and payment processing.
• Perform any other tasks as assigned.

Additional Information:

• Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.