Accounts Payable Specialist

Accounts Payable Specialist

$50,000 - $65,000

Hamilton, ON - Onsite

About Us

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting and Finance, Corporate Administration, and Manufacturing Operations. STRIVE supports various clients, from small to medium-sized enterprises to Fortune 500 organizations, for their permanent, contract, and temporary recruitment needs.

The Role

Our client's Ontario head office oversees all administrative and financial operations for multiple sites across Ontario and the U.S. Their finance department is fast-paced, energetic, and highly collaborative, supporting a rapidly growing, entrepreneurial organization.

The Accounts Payable Specialist will join the Payments & Freight AP team, responsible for issuing payments and processing high-volume freight and vendor invoices. This role goes beyond traditional data entry: it offers exposure to special projects, KPI work, process improvements, and a major system transition planned for next year.

If you thrive in a dynamic, high-energy environment and want a role with real growth potential, this is an excellent opportunity.

Advantages

• $50,000 - $65,000 based on experience
• 3 weeks' vacation to start
• RRSP matching (4%)
• Summer and year-end bonuses (performance-based)
• Tuition & scholarship programs (including for eligible family members)
• Modern, newly renovated office
• Career growth opportunities within AP and across finance
• Fun, high-energy environment with strong employee engagement

Responsibilities

Payments & Freight AP (Primary Focus)

• Process outgoing vendor payments (EFT, wire, cheque) accurately and on time
• Review and validate freight and rail invoices using 3-way matching (accruals, pricing, supporting documents)
• Monitor freight accruals throughout the period and clear unused/excess accruals for month-end
• Reconcile vendor statements, investigate discrepancies, and maintain accurate AP records
• Issue payments related to scrap purchases based on received materials and scale ticket data

Vendor & Internal Support

• Collaborate with vendors and internal stakeholders to resolve billing and payment issues
• Conduct vendor callbacks to verify banking information and support fraud prevention
• Provide timely, professional responses to vendor and internal inquiries

AP Operations & Continuous Improvement

• Maintain complete and organized digital documentation in line with audit requirements
• Assist with internal/external audits and provide required documentation
• Analyze AP data and payment trends to support decision-making
• Contribute to process improvements and help develop end-user training guides
• Support month-end close and other ad hoc accounting tasks or special projects

Requirements

• Strong accounts payable experience in a high-volume environment
• Experience with freight, logistics, or rail invoicing (asset)
• Experience during system transitions or implementations (asset)
• Interest in future leadership or expanded AP responsibilities (asset)
• Background in manufacturing, logistics, or related industries (asset)
• Excellent work ethic, initiative, and a positive, proactive attitude
• Strong communication skills and confidence working with internal and external stakeholders
• Comfortable working fully on-site in a fast-moving, collaborative office
• Adaptable

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