Research Administrative Assistant - Contracts

Job Description: Research Administrative Assistant - Contracts:

The World Health Research (WHR) Administrative Assistant supports the Contracts Team and the Operations team (project director, project manager, project coordinator, and administrative assistant), playing a key role in ensuring the smooth functioning of daily administrative activities and clinical trial processes.

1. The ideal candidate is organized, proactive, and thrives in a fast-paced environment.

2. The position requires the ability to work independently as well as collaboratively with cross-functional teams to ensure timely and accurate completion of tasks.

Key Responsibilities:

• Provide administrative support to the Contracts team, including managing agreements by preparing, reviewing, negotiating, and enforcing contracts to ensure legal compliance and protect business interests.

• When capacity permits, provide administrative support to the Operations team, including scheduling meetings, managing calendars, and organizing travel arrangements.

• Assist in the preparation and formatting of documents, presentations, and reports.

• Coordinate and maintain filing systems, both electronic and physical, for essential study and regulatory documents.

• Facilitate communication with internal and external stakeholders, including clinical sites and vendors.

• Track and monitor departmental expenses and assist in processing invoices.

• Manage office supplies and equipment to support operational needs.

• Support data entry tasks and maintain databases related to clinical trials and administrative activities.

• Ensure adherence to company policies, procedures, and timelines for administrative processes.

Qualifications and Experience:

1. University degree or equivalent.

2. Minimum of 2 years of experience in administrative or office support roles, ideally in finance, contracts, clinical research, or a healthcare-related field.

3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management systems.

4. Strong organizational and multitasking skills with a keen attention to detail.

5. Excellent written and verbal communication skills.

6. Proficiency in Microsoft Office Suite.

Ability to work independently and collaboratively in a team-oriented environment.

Company DescriptionWorld Health Research improves health through knowledge as a leading clinical research organization engaged in high quality, high impact health research, setting the standard for operational excellence.Company DescriptionWorld Health Research improves health through knowledge as a leading clinical research organization engaged in high quality, high impact health research, setting the standard for operational excellence.