Job Title: Administrative Assistant – Records Management Administrator

Work Location: Elveden Centre, Guinness House – 727 7th Ave SW, Calgary, Alberta T2P 3H6

Duration: Up to 6 months (possible extension)

Work Hours: Monday–Friday, 8:15 AM – 4:30 PM (1-hour lunch break)

Work Model: Onsite

Interview Dates: Estimated between June 9–13

Three professional references for similar work, listed with most recent first

Position Overview:

Reporting to the Manager, Program Services, this role supports records management and administrative functions within the Complaint Resolution and Special Investigations & Inspections Unit of the Government of Alberta. Primary duties involve the assessment, organization, and archiving of records in alignment with provincial legislation and policy. The role also supports general office operations and provides administrative assistance to internal teams.

Key Responsibilities:

Records Management:

• Assess and prepare files/boxes for archiving
• Identify file contents and determine disposition using Government Records Retention Schedules
• Electronically document and manage file listings
• Retrieve, copy, and track archived materials as requested
• Follow established policies and procedures for records management

Office Administration:

• Reception duties: answer phones, greet visitors, handle mail/courier
• Provide administrative support to Employment Standards leadership and counsellors
• Maintain internal filing systems

Complaint Support:

• Assist with screening, triaging, and registering complaints as needed

Mandatory Qualifications:

• High School Diploma/GED
• 2+ years experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• 2+ years experience in records/document management
• 1+ year experience applying records retention and disposition policies

Nice-to-Have Qualifications:

• Post-secondary education in office administration
• Experience with public sector record retention practices
• 2+ years experience using SharePoint for document/records management
• Knowledge of records management legislation, regulations, and policies in Alberta