Director of Business Support

COVE

Halifax, NS

Who is COVE?
Since its inception in 2018, COVE has dedicated itself to fostering collaboration among individuals, concepts, resources, and assets to drive solutions and sustainable advancement within Canada's marine sector. At the forefront of building a thriving network, COVE has played a pivotal role in cultivating a robust cluster of companies and cultivating a premier startup environment. Through strategic initiatives, COVE facilitates invaluable networking opportunities, fosters connections, and leads discussions within the global ocean technology community. Moreover, COVE spearheads programs aimed at nurturing talent, expediting the release of marine technology products, and bolstering the success of emerging ventures by startups, scaleups, and SMEs. These initiatives, coupled with COVE's ability to harness diverse skills and expertise nationally within the marine ecosystem, serve as an enabler for overcoming industry challenges, driving economic growth, and delivering value to investors.

As COVE experiences rapid expansion, we are actively seeking to expand our team to further bolster our transformative influence on the marine sector. With a thriving community of over 60 companies onsite and a global network encompassing over 400 organizations engaged in marine technology, we stand poised to emerge as a premier global hub for industry-driven innovation. We recognize that our journey toward this goal hinges on the strength of our teama group of individuals who collaborate, innovate, and continually strive for excellence. Join us as we embark on this exciting journey of discovery and advancement.

The Opportunity

Reporting to the CFO & VP of Operations, the Director of Business Support provides strategic leadership in the areas of administration, property management, corporate governance, information technology, and procurement and contract management in accordance with COVEs strategic vision. This role is instrumental in pursuing operational excellence in corporate services and implementing change management within the organization to ensure efficient and effective operations.

As an experienced professional, collaboration with different departments will be a key part of the job, ensuringthings are running smoothly, improving processes, and creating a productive workplace atmosphere. Leadership and organizational abilities play a crucial role in ensuring the administrative team functions effectively, all in support of COVEs overarching goals.

What you will be doing:

• Providing leadership and driving operational change in administrative initiatives and developing and implementing administrative procedures and policies to optimize workflow, minimize redundancy, and improve overall effectiveness.
• Creating, maintaining and updating organizational policies, ensuring compliance with legal and regulatory requirements.
• Ensuring a robust corporate governance system in accordance with regulatory requirements and modern practices including all Board and committee logistics, updating corporate by-laws and ensuring corporate structures align with COVEs strategic initiatives, creating and maintaining all Board policies, preparing meeting materials for Board and committee meetings, completing regulatory filings and reporting requirements.
• Ensuring critical technology and business needs are served through managing facilities and office services, including space planning, asset management, supplies, maintenance, and physical security at two corporate locations.
• Managing the legal and compliance functions including risk assessments and mitigation strategies, procurement and contract processes.
• Participating in cross-departmental projects or working groups such as business continuity and disaster recovery plans.
• Creating a culture of accountability and empowerment, promoting a work environment that fosters teamwork, collaboration, respect, and inclusion within the team and throughout COVE, encouraging continuous learning and development.
• Implementing and maintaining corporate knowledge systems including COVEs SharePoint system to ensure efficient document permissions, storage, retrieval, and disposal.
• Establishing an IT framework with associated policies and guidelines to provide support for the day-to-day and long-term IT needs of the COVE operations and the COVE site. This includes managing technology and IT infrastructure, , ensuring effective utilization and troubleshooting of hardware and software systems, managing lifecycle replacement of hardware and appropriate disposal, cybersecurity initiatives, identifying and supporting implementation of process improvements, managing cloud based data, and managing the IT Managed Service Provider.
• Adhering to COVEs human resource policies and procedures.
• Other duties as assigned.

What you will bring:

• Bachelor's degree in Business Administration, Management, Finance or a related field.
• 10 years in a senior administrative role, preferably in a managerial capacity.
• Strong leadership, communication and interpersonal skills and management abilities, with the ability to collaborate and build relationships with stakeholders at all levels.
• Excellent organizational and multitasking skills, with a keen attention to detail.
• Strong analytical and data-driven mindset, with the ability to analyze complex information and make data-based recommendations.
• Exceptional problem-solving and decision-making skills, with the ability to think critically and strategically.
• The ability to communicate complex information in a manner that can be understood by the target audience.
• Proven ability to lead projects, priorities, and resources effectively in a fast-paced environment.
• Unique knowledge, skill, ability and talent with developing, implementing, and sustaining a wide variety of complex and inter-related business, technical, people, and systems strategies and innovations.
• Proficient in using office productivity tools and software, including Microsoft Office Suite.
• Ability to thrive in a fast-paced and dynamic environment, managing competing priorities and meeting deadlines.
• Strong ethical conduct and ability to handle confidential and sensitive information with discretion

Additional Assets:

• Masters in Business Administration
• Experience in the marine sector and/or a relevant technology-based industry.

Working at COVE

At our core, we are a team driven by our passion for empowering marine tech innovators, serving as unwavering advocates for every visionary who walks through our doors. Integrity, creativity, and diversity are not just values to usthey are the bedrock of our identity. We thrive within an integrated team environment, where collective efforts culminate in tangible results. Embracing diversity in our workforce is paramount for fostering genuine collaboration and fulfilling the impactful responsibilities we hold within our community. We cultivate a workplace culture that celebrates individual differences, ensuring that each person's unique talents and strengths are fully recognized, appreciated, and utilized. Operating within a hybrid and flexible work environment allows us to optimize the collective potential of our highly collaborative team, enabling us to achieve the best possible outcomes.

Benefits:

• Opportunity to learn and make an impact by working for a dynamic, growing company on meaningful projects that find solutions to real-life problems.
• Vacation, family days, and sick time
• Remote work and flexible work hours
• Team wide bonding activities and casual work environment
• Tech focused office locations, convenient via transit and bike paths
• Employee wellbeing including full medical & dental benefits and a health spending account
• Group RRSP matching program & Income Insurance Plans
• Learning and growth opportunities
• Employee referral program
• Competitive salary

Talent Pool

As part of our ongoing recruitment efforts, we continually identify candidates who demonstrate the skills, experience, and potential to contribute to our organization. By submitting your application, you will be considered for current and future opportunities that match your qualifications and interests.

Should your profile align with our current or future needs, a member of our recruitment team may reach out to you to discuss potential opportunities and to further assess your fit for specific roles within our organization.

Dont meet every single requirement? At COVE, we are dedicated to building a diverse, inclusive and authentic workplace, so if you are excited about this role, but your past experience does not align with every single qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

We are committed to ensuring accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodation upon request.

We offer an excellent working environment where life balance is valued. Our people and their commitment to quality work is what drives our success.You can find out more information about COVE atwww.coveocean.com.Salary for this position will be commensurate with experience, note that relocation costs are not supported.

To be considered for this position, please apply online by clicking Apply.The deadline for submission is 3:00 pm, March 21, 2025. We thank all candidates for their interest; however, only those selected for an interview will be contacted.