Executive Assistant to the CEO

This full-time position works onsite at our 17th Ave SW headquarters office in Calgary, AB.

Your mission as the Executive Assistant is to optimize the time and energy of the CEO through effective systems and processes, calendar organization, and strong administrative support so they can remain focused on the growth of the business. This role demands exceptional organizational skills, discretion, and the ability to anticipate the CEO's needs to facilitate effective and efficient use of their time. This full time position works onsite and is based at our 17th Avenue HQ in Calgary. Our HQ office enjoys flexible hours, casual dress, and a collaborative team environment.

At our company, diversity matters. We embrace people for who they are, recognizing their unique talents and characteristics. We actively seek diversity of thought, background, and opinion, believing it strengthens us all. Respecting each other's differences is fundamental to our culture and success. We value and foster an inclusive environment where every voice is valued.

We embrace a growth mindset, we are committed to continuous learning and development, striving to grow as individuals, cohesive teams, and as an organization. Join us to be part of a dynamic environment where your potential for growth is limitless.

Responsibilities:

• Company Ambassador: On behalf of the CEO and the business, act as a main point of contact to communicate and liaise with vendors and colleagues. Maintain a high degree of professionalism, discretion and confidentiality.
• Dedicated Admin Support: Provide daily briefings and dedicated support to the CEO. Oversee all incoming and outgoing communications including emails, phone calls, reports, and internal correspondence. General administrative support including ordering inventory, assisting with bill payments, payroll processes, and filing expenses.
• Records Management: Ensure that important documents, such as reports, meeting notes, emails, letters, and other correspondence are actioned appropriately and securely stored. Ensure the needed systems and processes are in place to organize information and documents both physically and electronically.
• Calendar Coordination: Keep the CEO's calendar up-to-date by adding events, work and focus blocks, travel time, meetings, and appointments. Serve as the primary guardian of the CEO's schedule, ensuring optimal time management by prioritizing and coordinating appointments, meetings, and communications.
  
• Projects Support: Conduct research and report on various topics based on the needs of the CEO to support in business decision making. Assist with special projects as required. Grow to take on increasing responsibility and lead projects.

Knowledge, Skills, and Experience:

• A minimum of 3 years of experience providing dedicated administrative or executive support to a business owner, Sr. Leader, or similar.
• A proficient user of the Microsoft Office Suite productivity tools with the interest and ability to learn and use new software platforms, tools, and digital interfaces.
• Self-directed with an exceptional attention to detail.
• Effective written and verbal communicator who can adjust their approach to the situation and is not afraid to ask questions or for help.
• Ability to work in a fast-paced environment with rapid growth.
• A mindset of curiosity and continuous improvement.
• Ability to conduct research and create reports, dashboards or presentations.

Working at Gus's Pet Resort

Tail-Wagging Compensation: Competitive pay with room for career growth and development opportunities. and pay advancement for hitting and exceeding sales targets.

Fun-Filled Environment: A supportive and collaborative workplace environment where fun is encouraged, creativity is celebrated, and every day feels like a pet party! We are a small company where effort is recognized.

Paid Time Off: Paid time off to ensure you have time to relax and recharge. Flexible office work schedule to accommodate your life.

Other Perks: Discounts on our pet services and products, because our pets deserve pampering too! Casual dress and a great team and workplace culture.

Career Growth: Fast paced and dynamic environment. Opportunities for career advancement and professional development. We invest in your success to help you grow your career with us.

Good To Know

• This position is 30 hours a week with flexibility for more and that works onsite at Gus's Pet Resort HQ in Calgary, AB.
• Occasional work at the Pet Resort facility in Okotoks, AB may be required.