THIS IS A TEMPORARY FULL TIME ROLE - 8 WEEKS

Position Overview

As part of FMB's Public Affairs team, the Summer Public Affairs Officer will support one or more areas in Events, Communications or Government Relations.

Accountabilities

Events

• Supports the coordination of events including conferences, seminars, dinners, and training sessions;
• Ensures that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy;

• May be asked to source venues and obtain quotes,
• May be asked to assist liaising with caterers, exhibitors, delegates, and speakers;
• Maintains detailed and accurate event files such as exhibitor databases, contract, and financial information;
• Supports the co-ordination of materials and delivery of materials to events;
• Collaborates with other staff to help develop promotional materials for the event;

• Delivers excellent client service throughout the client or potential client experience.

• Provides administrative support to other members of event planning staff.

Communications

• Supports the gathering, research, and preparation of corporate communications materials;
• Maintains calendars and media lists;
• Assists in organizing and execution of campaigns; Participates in brainstorming and planning sessions;
• Assist in tracking media coverage or Public Relations metrics;
• Builds and maintains strong relations with FMB Business lines;
• Strong understanding of our audience; ability to utilize key demographics to target communications efforts;

• Keeps aware of external partners/business environment and industry news;

• Supports preparation of marketing materials including presentation kits, direct mail, print and web advertising, newsletters, articles, blogs, e-mail campaigns, and internal marketing messages;
• Provides support maintaining FMB's social media channels, including content development monitoring, issues management, scheduling and analytics;
• Undertakes general administrative and clerical duties.

Government Relations

• Supports the Public Affairs team in FMB's engagement with governments and politicians;
• Assists in monitoring, analysing, and curating media for sector issues and matters relating to FMB and its relationship with government.
• Monitors news media and government sources for potential changes in regulatory and legislative areas to ensure that FMB reacts effectively to impacts on its operations;
• Assists in cultivating cultural awareness initiatives to strengthen relationships between First Nations organizations, government officials, and key stakeholders
• Works collaboratively with internal and external partners, to support a substantial calendar of government and government-related events.
• May be asked to support organizing and coordinating meetings, presentations and special events;
• Prepares reports and presentations;
• Undertakes general administrative and clerical duties.

Qualifications

• Must be aged 15 – 30 years to participate in the Canada Summer Jobs program;
• Must be a permanent resident of Canada, a Canadian Citizens or legally permitted and protected under the Immigration and Refugee protection during the period of employment;
• Understanding of public affairs in an area of Events, Communications or Government Relations;
• Willingness to follow industry trends and current methods;
• Experience working with Indigenous Governments, organizations and communities considered a strong asset;
• Strong communicator with a strong command of written and spoken English; French language skills considered an asset;
• Well-organized, with the ability to work within deadlines; analytical mind with attention to detail;
• Effective working skills in Microsoft Suite.

Work Conditions

• This position is based in Ottawa, Ontario. Hybrid work may be considered.

What We Offer

• $25 per hour
• Flexible 35-hour work week
• Supportive work environment with work-life balance
• Hybrid work arrangements
• Professional development & career growth opportunities
• Enriching and meaningful work with a passionate and dedicated team