About BreatheSuite: At BreatheSuite, we are pioneers in the field of virtual healthcare, dedicated to reshaping the landscape of pulmonary rehabilitation. We have developed an innovative, fully-virtual pulmonary rehabilitation program tailored for patients living with chronic lung conditions. Our vision is simple – bring the expertise of the clinic to the warmth of the home. Our approach is grounded in the best practices recommended by the AACVPR, enabling us to provide groundbreaking care to a wider range of patients in need.

Essential Duties and Responsibilities:

The Operations Support position assists with managing the day-to-day operations of BreatheSuite and enabling the company to continue to succeed. Duties and responsibilities include:

• Maintain financial records including:
  • Updating monthly financial spreadsheets
  • Reviewing and reconciling bank statements
  • Preparing and posting payroll journal entries
  • Making account adjustments as needed
• Manage accounts payable
• Manage student work term arrangements including:
  • Assist other departments with their student hiring process
  • Lead the complete hiring process for a business student each quarter, including reviewing applications, conducting interviews, and choosing the best candidate
  • Submit grant applications and claims for students
• Supervise the business student each quarter, including holding weekly meetings to review, reflect, and provide feedback
• Run bi-weekly payroll for both US and CAN employees, including issuing and verifying weekly pays, ensuring that appropriate deductions are made, and updating payroll data
• Oversee BreatheSuite safety committee and maintain compliance with OHS
• Assist with the hiring process including:
  • Conduct pre screening interviews, making recommendations based on the results
  • Occasionally jointly conduct technical interviews
  • Prepare Offer Letters and Employment Agreements
  • Conduct research to determine fair pay for new roles
  • Assist in the creation of job descriptions for new roles
  • Post job ads
• Lead the onboarding process, including:
  • Create accounts for new employees
  • Present the onboarding presentation to new hires
• Offboard employees as needed
• Submit grant claims as required
• Assist in the creation and running of monthly team building activities and various other ad hoc employee engagement activities
• Lead the social committee, planning and organizing events as necessary
• Order office supplies and maintain inventory
• Compile data, statistics and other information as requested
• Perform other duties as assigned

Education and/or Work Experience Requirements:

• Excellent verbal and written communication skills, including ability to effectively communicate

• • Excellent computer proficiency (MS Office, Slack, Google Suite, etc)
  • Basic accounting knowledge necessary, experience using Xero and Hubdoc preferred

• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

• High school diploma or GED required

• • Business degree or similar preferred

• At least two years of office management experience required

Benefits

• Mostly remote position
• Health and dental insurance
• Favorable paid time off policies
• Flexible hours
• Work Life Balance
• Routine team social activities (In person & remote)
• Annual in person team get-together