Position:
Senior Finance Analyst
Reports to:
Finance Manager
Profile Date:
April 2024
The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with public, private and non-governmental organizations (NGOs) to improve the health and safety of people living in Canada. An NGO with a national focus, CCSA envisions a healthier Canadian society where evidence transforms approaches to substance use.
CCSA acknowledges that First Nations, Métis and Inuit people are the holders of Traditional Indigenous Knowledge. We respect the power of the Indigenous ways of knowing and of Traditional Indigenous Knowledge and commit to learning about and incorporating this knowledge into our work with proper guidance.
Reporting to the Finance Manager, the Senior Finance Analyst (SFA) ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions. They are responsible for the accurate and timely preparation, analysis and review of financial data used in reports provided to the Director, Finance that are directed towards senior management and external parties. As well, the SFA will assist with ad-hoc financial reporting and analysis.
Responsibilities and Accountabilities
Financial Management
- Monitors and maintains day-to-day cash management
- Prepares, reviews and continually monitors vendor contracts.
- Ongoing identification and contribution to financial process improvements within the finance division and the organization.
Accounting and Financial Reporting
- Responsible for coordinating the month end and quarter end close;
- Administer the Deferred Revenue monthly and quarterly: update and maintain deferred revenue details and reports. Prepare journal entries and account reconciliations for revenue, accrued revenue and deferred revenue
- Reviews all payroll journal entries and payroll cost allocation entries
- Accounts Payable entry review and posting
- Balancing financial reporting to the Trial Balance
- Set up new projects: create project structure, code project budget, create chart of accounts, set up new projects, make transfers of employee billable hours and/or expenses, and create reports as per agreement and donors requirements, train project team.
- Prepares and analyze month-end reports for distribution to Directors and Project Coordinators
- Prepares client requested report for other externally funded projects
- Responsible for compilation of audit working files
- Maintains General Ledger Accounts and Activities
- Maintains the filing system of accounting records
- Accounting functions and overall financial maintenance for Canadian Executive Council on Addictions (CECA).
Accounts Receivable
- Responsible for client invoicing.
- Daily deposits and entry preparation.
- A/R collections and follow up.
Payroll/Benefits
- Payroll data entry review and posting.
- Back-up to Payroll Benefits Coordinator, including but not limited to scheduled absences.
This position profile is designed to provide an overview of the main responsibilities for the role. Other responsibilities not identified in this position profile may be assigned based on the person's experience and operational requirements.
Qualifications
- Three-year Community College graduate in Accounting or Business Administration.
- Currently enrolled in a CPA PREP or PEP program at the Advanced Level or higher.
- Excellent understanding of accounting principles and practices (GAAP).
- Minimum 8 years experience in an accounting environment with multiple revenue sources with an in-depth knowledge of financial and business reporting systems.
- Experience in variance analysis in a project-based financial statement environment.
- Strong Microsoft Excel skills, with experience in data mining.
- Strong organizational skills with the ability to multitask.
- Ability to work well under pressure in a fast-paced environment.
- A dependable team player who is both detail and deadline oriented.
- Excellent oral and written communications skills in English
- Well-developed analytical and reasoning skills.
Assets
- Experience working in non-governmental or non-profit organizations
- Bilingualism in English and French
- Advanced skills in MS Dynamics Business Central.
- Good knowledge and understanding of contracts and standard clauses.
CCSA is committed to equity, diversity and inclusion in all aspects of our work. As an organization, we are committed to ensuring that First Nations, Métis and Inuit people and all equity-deserving groups are fully represented, including women, people of colour, people with disabilities and people who are 2SLGBTQ+.
CCSA is dedicated to learning from and supporting people with lived or living experience of substance use and health. We encourage people with lived or living experience of substance use to apply to join the CCSA team.
CCSA promotes the rights of all people with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, and its related Integrated Accessibility Standards Regulation. CCSA will make appropriate accommodations on request. Please inform CCSA in advance of a request for accommodation during the recruitment process by email.
If you are interested in this position, please submit a cover letter and resumé. Located in Ottawa, CCSA works within a flex-hybrid model. There are no prescribed number of days to attend in-person activities. We thank all applicants. Only candidates selected for an interview will be contacted.
No agencies please.
CCSA was created by Parliament to provide national leadership to address substance use in Canada. A trusted counsel, we provide national guidance to decision makers by harnessing the power of research, curating knowledge and bringing together diverse perspectives.
CCSA activities and products are made possible through a financial contribution from Health Canada. The views of CCSA do not necessarily represent the views of the Government of Canada.
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