Helical Pile Solutions (HPS) is seeking a highly motivated and detail-oriented individual to join our team as a receptionist. This full-time position requires a dedicated professional with excellent organizational skills and a strong background in Microsoft Office applications, particularly Excel. The ideal candidate will play a crucial role in supporting the office personnel. This position is office based out of Nisku.

Responsibilities:

• Greet and welcome visitors in a friendly and professional manner
• Answer phone calls and direct them to the appropriate department or individual
• Schedule meetings and update the boardroom calendar
• Ensure the boardroom is ready and clean for each meeting – work with meeting organizer for instructions
• Assist with administrative tasks such as filing and scanning documents
• Manage office supplies/ Coffee supplies
• Manage the employee phone list, and update accordingly
• Mange the mail- incoming and outgoing (including parcels)
• Provide excellent customer service
• Ensure the reception area is clean, organized, and presentable
• General housekeeping throughout the offices and kitchens – including organization, general cleaning, ensuring dishwashers are loaded and unladed each day
• Create and maintain "Company Receptionist Manual" for easy access for coverage when on days off or holidays

Admin Responsibilities

• Assist estimating team – download new bids, printing documents, tracking and data entry of new bids and awards
• Assist project managers with printing of documents and creating project binders
• Assist safety department with basic administrative duties, booking training and D and A Testing for employees

Requirements

Qualifications

• Minimum 1-year administrative experience
• Experience working within a construction field an asset.
• Strong knowledge of Microsoft Office applications
• Attention to detail and a high level of accuracy.
• Extremely organized
• Strong multitasking and time-management skills
• Reliable transportation

Please note that only qualified candidates will be contacted for an interview. Thank you for your interest in joining our team!

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling