Maintenance Planning & Asset Management Coordinator

Maintenance Planning & Asset Management Coordinator

Location: Dartmouth, NS

Position Summary

Maritime Paper Products LP is a dynamic, team-oriented company and is honored to be one of Canada's Best Managed Companies. We believe that hiring the best people is a key part of our success. Providing excellence in both our packaging solutions and the relationships we build with our clients, we offer superior capabilities, including in-house graphic and structural design, platemaking, and manufacturing for retail-ready display. We support our customers through operations located in NS, NB, NL, and PE.

Reporting to maintenance management, the Maintenance Planning & Asset Management Coordinator will be responsible for providing excellent maintenance, clerical, and administrative planning services, which includes coordinating between maintenance management and production leadership to schedule planned maintenance projects including proactively anticipating and managing parts lead times to ensure minimal interruption of production and maintenance.

Duties & Responsibilities:

1. Maintenance Planning & Work Management (30%)

• Administer and optimize all maintenance planning activities within LLumin CMMS.
• Develop and maintain preventive, predictive, and corrective maintenance programs.
• Coordinate labor, contractors, tools, permits, and materials required to execute planned maintenance work.
• Improve workforce utilization through effective scheduling practices.
• Establish and maintain standardized job plans, procedures, and maintenance task libraries.

2. CMMS Governance & Digital Maintenance Leadership (20%)

• Serve as site champion and super-user for LLumin CMMS.
• Develop site standards for data entry, work order coding, failure analysis, and asset hierarchy management.
• Ensure accuracy and completeness of equipment master data.
• Manage CMMS training and user adoption.
• Lead implementation of CMMS enhancements and best practices including dashboard development.
• Drive integration opportunities between maintenance, purchasing, inventory, and financial systems.

3. Reliability & Predictive Maintenance (15%)

• Develop asset criticality rankings.
• Monitor equipment performance trends and analyze failures and recurring downtime events.
• Support implementation of condition-based and predictive maintenance programs.
• Identify reliability improvement opportunities.
• Lead root cause analysis efforts.
• Support FMEA development and reliability improvement projects.

4. Inventory & Spare Parts Management (15%)

• Manage maintenance inventory strategy and support annual inventory audits and cycle counting.
• Establish critical spare parts lists by asset criticality.
• Monitor inventory turns, stock levels, obsolescence, and usage trends.
• Recommend stocking levels based on failure history and lead times.
• Analyze spare parts consumption trends and cost drivers.

5. Maintenance Analytics & Financial Reporting (10%)

• Develop and maintain maintenance KPIs.
• Conduct trend analysis on downtime, reliability, labor utilization, and maintenance spending.
• Analyze maintenance cost by asset, production area, and failure mode.
• Prepare monthly and annual maintenance performance reports.
• Quantify return on investment for maintenance initiatives.

6. Asset Lifecycle & Capital Planning (10%)

• Maintain long-term asset replacement forecasts and identify assets approaching end-of-life.
• Develop lifecycle cost models and replacement recommendations.
• Support preparation of annual capital requests.
• Develop 3-year and 5-year capital replacement plans.

Preferred Qualifications

• Engineering Technology Diploma, Industrial Technology Diploma, Mechanical Engineering Technician, or related discipline.
• Reliability certification.
• CMRP, CMRP-equivalent, or reliability training are considered an asset.
• 5+ years industrial maintenance experience.
• Experience with CMMS administration and reporting.
• Experience in inventory management, maintenance planning, reliability, or asset management.
• Experience using business analytics (Power BI) and KPI reporting tools and advanced Excel.

Preferred Technical Skills

• LLumin CMMS or equivalent platform.
• Maintenance budgeting and forecasting.
• Inventory management.
• Reliability engineering principles including Root Cause Analysis (RCA) and FMEA methodology.

Maritime Paper Products promotes and encourages career advancement within our Scotia Investments Family of Companies. Maritime Paper Products is committed to creating a diverse environment and is proud to be an equal opportunity employer.

We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for a job opportunity, please advise Human Resources of any accommodation needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.

Although we gratefully accept all applications, only those candidates being considered for an interview will be contacted. No telephone calls please.

An Equal Opportunity Employer