Administrative Assistant

Job Title: Administrative Coordinator
Location: Brampton, ON
Shift: 8:00 am to 4:30 pm Monday to Friday
Pay Rate: $20.00 to $25.00/hr.

We're building a pipeline of organized and motivated candidates for future Administrative Coordinator opportunities in Kingston. This is a great opportunity for someone who enjoys a busy office environment, takes pride in staying organized, and is comfortable managing a variety of tasks while supporting a team. If you're looking to grow your administrative experience and contribute to a smooth-running operation, we'd love to hear from you.

Responsibilities:
• Provide daily administrative support, including data entry, filing, document management, and record keeping
• Maintain organized electronic and physical filing systems
• Assist with internal communication and coordination between departments
• Coordinate schedules, appointments, meetings, and follow-ups as required
• Support production, operations, or service scheduling when needed
• Track timelines, outstanding items, and deadlines
• Assist with accounts payable and accounts receivable tasks, including invoice entry and reconciliation
• Support payroll, expense tracking, or related administrative processes as required
• Maintain accurate financial and administrative records
• Prepare reports, update tracking documents, and assist with administrative projects
• Respond to phone calls and emails in a professional and timely manner
• Help identify ways to improve administrative processes and office workflows

Requirements:
• College diploma in Business Administration, Accounting, or a related field is considered an asset
• Minimum 1 year of experience in an administrative, accounting support, or office coordination role
• Strong Microsoft Office skills
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to multitask and prioritize in a fast-paced environment
• Effective communication and interpersonal skills
• Experience with scheduling, coordination, accounts payable, or accounts receivable is considered an asset

Please apply with resume

We acknowledge that software used in our recruitment and selection process may have Artificial Intelligence components built in but confirm that all work assignment decisions are made by our expertly trained staff. The position advertised here is for future vacancy.