Accounts Payable Specialist

The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of all vendor payments while maintaining clean, audit-ready records. This position supports the financial health of the organization by managing high-volume AP transactions, partnering closely with internal teams and external vendors, and contributing to smooth month-end close activities. The role also plays an active part in improving processes, driving efficiency, and scaling accounts payable operations with precision and professionalism. A solid understanding of multi-entity accounting is required.

What You'll Be Doing

Accounts Payable Operations

• Process high-volume vendor invoices accurately and efficiently in AP systems
• Match invoices and receipts
• Ensure proper coding to GL accounts and cost centers
• Manage payment runs (EFT, ACH, wire transfers, etc.)
• Maintain organized and audit-ready documentation

Vendor & Stakeholder Coordination

• Act as the main point of contact for vendor inquiries and payment follow-ups
• Build strong relationships with external vendors and internal department leads
• Collaborate with Finance, Operations, HR, and Leadership teams for approvals and clarifications
• Resolve discrepancies proactively and professionally

Reporting & Financial Support

• Prepare weekly and monthly AP aging reports
• Assist with month-end close activities
• Reconcile vendor statements and investigate variances
• Support audits by providing documentation and explanations
• Track expenses and help identify process improvement opportunities

Process Improvement

• Help streamline AP workflows in QuickBooks
• Identify automation opportunities
• Contribute ideas to improve efficiency in a scaling fintech environment
• Support policy documentation and compliance procedures

What We're Looking For

• 2 - 4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech)
• Strong working knowledge of AP systems and technology
• High attention to detail and strong organizational skills
• Comfortable working in a fast-paced, high-growth environment
• Strong communication skills (you'll be working cross-functionally)
• Ability to prioritize and manage multiple deadlines

Compensation & Perks

• $65,000 - $80,000 annual compensation
• Annual Bonus
• Health & Dental Benefits
• Health & Wellness Spending Accounts
• Perkopolis Staff Discounts
• On-Site Gym + Fitness Membership Concessions
• Coffee Bar with Barista + Unlimited Snacks
• Monthly Events, Friday Lunches & Daily Breakfast
• Professional Growth & Development Opportunities

Space Ops welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

AI Disclosure: As part of our recruitment process, we may use AI-enabled tools to support the screening and assessment of applications. All AI-generated recommendations and outputs are reviewed and validated by our recruitment team.