Medical Office Administrator

Join Our Team!

At Dr. Girouard's clinic, our dedicated team plays a vital role in our patients' healthcare journey. We are committed to providing an exceptional experience for every patient. If you thrive in a fast-paced environment, have a passion for healthcare, and enjoy collaborating in a team setting, we'd love to have you on board!

The Opportunity: Dr. Girouard's clinic, located in Moncton, NB, is seeking a Full-Time Medical Office Administrator to join their team. This opportunity is meant for an individual who has experience working as an office administrator within a health care setting. If you consider yourself to be a strong communicator who is organized and compassionate, and you are an innovative person who loves taking iniative, this may be the perfect opportunity for you!

Key Responsibilities, as required/applicable:

• Coordinates patient care through the clinic: checking in, prepping, escorting to exam rooms, and preparing exam rooms for the next patient.
• Ensures exam rooms are stocked appropriately.
• Answers inquiries by phone and in person in a helpful, respectful and efficient manner.
• Manages and maintains appointment schedule.
• Manages incoming/outgoing communications.
• Maintains electronic medical records via EMR software.
• Processes faxes electronically.
• Ensures patient confidentiality.
• Performs billing procedures.
• Orders and receives office and medical supplies.
• Prepares and processes clinic mail.
• Performs all other related administrative tasks or special tasks.

Experience/Education required:

• Experience as an administrative professional within a medical environment is required.
• Medical office administration diploma or equivalent education/experience is an asset.
• Experience using an electronic medical record software (EMR) is an asset.
• Experience with physician billing processes is considered an asset
• Experience managing referrals and specialist consultations is considered an asset.
• Familiarity with medical terminology.
• General knowledge of the New Brunswick medical system is an asset.

Qualifications:

• Strong computer literacy and proficiency with Microsoft Office applications.
• Ability to multitask and prioritize effectively in a busy clinical environment.
• Self-motivated individual who works well independently and as a team.
• Ability to maintain a high regard for confidentiality and advocacy for patients.
• Demonstrates excellent documentation skills and attention to detail.
• Strong communication and conflict resolution skills.
• Strong interpersonal skills.
• Exhibit compassion and patience.
• Contribute to a culture of problem solving, collaboration, innovation, and excellence.
• Due to daily operational needs, proficiency in English and French are required.

Working Conditions & Location:

• The Medical Office Assistant position requires availability to work from Monday to Friday from 8:30am-4:30pm. This schedule excludes evenings, weekends, and statutory holidays.
• There is the option to stay an extra hour Monday through Thursday and have Fridays off after lunch.
• The successful candidate will be expected to primarily work on-site.
• The clinic's team currently includes one Physician and 4 administrative support staff members.
• The clinic is located at 355 Elmwood Drive Moncton.

Why you should join our team: Apply for an exciting opportunity to join a positive, collaborative healthcare team where your contributions are valued and your well-being is supported. As a member of our team, you will benefit from:

• A professional, positive, and inclusive work environment that promotes employee wellness and work-life balance.
• Training and support in the clinic's electronic medical record (EMR) system.
• An opportunity to help build and shape a growing medical practice.
• 4 weeks paid vacation.
• A Health & Wellness Program
• No evening or weekend work is required.
• The office is closed on all STAT holidays.
• Free on-site parking.

Compensation: We offer a competitive compensation package within the range of $27-$35 per hour. Placement within the range will be determined based on the successful candidate's experience, qualifications, and relevant skills.

Estimated start date: Specific start date will be determined with the successful candidate.

Application deadline: Aug 14th, 2026

Candidates will be evaluated on a rolling basis until the position is filled.