Accounting & Office Operations Manager

Accounting & Office Operations Manager
Halifax, NS
Reference # HL-ELP-9790

Our client, ELP Marketing Ltd., is a well-established and growing organization based in Halifax, Nova Scotia. Known for their strong relationships across Atlantic Canada and commitment to service excellence, ELP Marketing partners with manufacturers, distributors, contractors, and end users to deliver outstanding results. They foster a collaborative, team-oriented culture grounded in integrity, professionalism, and community.

We are excited to partner with ELP Marketing to recruit an experienced Accounting & Office Operations Manager to join their team in Halifax, NS.

The Accounting & Office Operations Manager is a key member of the ELP Marketing team, responsible for overseeing the company's day-to-day accounting and financial administration while supporting the smooth operation of the office. This is a hands-on, multifaceted role that combines full-cycle bookkeeping, payroll and benefits administration, employee support, and general office operations. Working closely with leadership and serving as a trusted resource across the organization, this individual will play an important role in keeping the financial and administrative functions of the business organized, accurate, and running efficiently.

Responsibilities will include:

Accounting & Financial Administration

• Manage day-to-day bookkeeping and accounting functions, including accounts payable and accounts receivable
• Process vendor invoices, customer payments, expense reimbursements, and other financial transactions
• Reconcile bank accounts, credit cards, and financial records
• Maintain accurate and up-to-date financial records and support timely reporting
• Assist with budgeting, cash flow monitoring, and expense tracking
• Oversee payroll processing through ADP, ensuring accuracy in compensation and deductions
• Prepare financial documentation and records to support year-end and tax reporting
• Serve as a key point of contact for external accountants, auditors, financial institutions, and other financial partners
• Oversee shipment taxes and tariffs in coordination with CBSA
• Identify opportunities to strengthen accounting processes, controls, and efficiencies

Office Operations & Administration

• Oversee day-to-day office operations, ensuring an organized, efficient, and well-supported workplace
• Manage office systems, supplies, vendor relationships, and service contracts
• Provide administrative and operational support to leadership as required
• Organize meetings, team events, and company functions
• Manage incoming correspondence and ensure requests are directed appropriately
• Maintain company records, databases, documentation, and shared resources
• Support improvements to administrative processes, workflows, and internal communication
• Assist leadership with reporting, special projects, and operational initiatives

Human Resources & Employee Support

• Coordinate employee onboarding and offboarding processes
• Maintain employee records and HR documentation with a high degree of confidentiality
• Administer employee benefits, RRSP programs, and vacation tracking
• Support employment agreements, job descriptions, and HR policies
• Coordinate performance review processes and employee development tracking
• Act as a resource for employee questions related to company policies, payroll, benefits, and administrative matters
• Support a positive and collaborative workplace culture aligned with ELP Marketing's values

The ideal candidate will possess:

• Strong experience with full-cycle bookkeeping, accounting and financial administration
• Experience managing accounts payable, accounts receivable, reconciliations, and financial records
• Knowledge of payroll processes and Human Resource practices
• Experience with accounting software, ideally Sage, along with proficiency in Microsoft Office and related business systems
• High level of integrity and ability to manage confidential information
• Exceptional organizational and time management skills
• Strong communication and interpersonal abilities
• Proven ability to manage multiple priorities with accuracy and professionalism
• A self-motivated, dependable, and solutions-oriented mindset

This is an excellent opportunity for an experienced accounting and office operations professional who enjoys variety and wants to take ownership of a key function within an established organization.

To express interest in this opportunity please apply online at: meridiarecruitment.ca

For more information about this exciting opportunity please contact Heather Labucki, Partner, or Stephanie Edwards, Recruitment Specialist at [email protected]. If you require accommodation to participate in the recruitment process, please let Stephanie know.

Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.

To learn more about Meridia Recruitment Solutions, our job opportunities, and career advice we invite you to explore our site and subscribe for career alerts.