Accounting Assistant

THE ORGANIZATION:

At Events East Group, we proudly manage and operate the Halifax Convention Centre, Scotiabank Centre and Scotiabank Centre Box Office. Our people and our community make us the favoured event destination for our guests. Whether we're attracting large delegations or hosting an elite group of athletes for an international competition, we are a catalyst for new opportunities and connections between Nova Scotia and the world.

THE POSITION:

Events East Group is now inviting applications for the position of Accounting Assistant with our Corporate Accounting team.

Reporting to the Corporate Controller, the Accounting Assistant is responsible for supporting the Corporate Accounting team in activities related to receivables and credit management for Events East (including Halifax Convention Centre (HCC) and the Scotiabank Centre Box Office). The Accounting Assistant is accountable for the processing of HCC event invoices, ensuring compliance with contracts, and issuing invoices in a timely manner to clients.

THE DUTIES AND RESPONSIBILITIES:

Operations:

Invoicing

• Create event invoices for HCC events, ensuring compliance with signed contracts; validating that all appropriate approvals have been received
• Ensure invoices are provided to clients in a timely manner
• Audit and balance cash bar reports and post the entries
• Other invoicing-related responsibilities, as required

Accounts Receivable (AR)

• Apply payments to customer accounts, track and follow-up with clients and sales managers on outstanding invoices
• Prepare AR reports for management use
• Post bank deposit transactions

Reconciliations

• Reconcile various Accounts Receivable, deposit accounts, and other accounts in a timely manner

Other

• Perform various month-end journal entries
• Process and post all monthly parking fees
• Record daily sales transactions for the Scotiabank Centre Box Office
• Actively and constructively participate in meetings, projects, and working groups as assigned and directed.
• Work with all colleagues in a respectful, professional manner.
• Respond to all client, vendor, and event manager needs with a pleasant demeanor and communicate any client needs or changes to the appropriate person and team promptly.
• Other duties as required.

Training & Development:

• Support and participate fully in all training and development initiatives.
• Support the adoption of new technologies and technical skills as they are introduced to the department.

Health & Safety:

• Report all safety hazards to the direct supervisor as soon as is reasonably possible. Take action to correct the safety hazard if possible and reasonable.
• Report all incidents and near misses to the direct supervisor as soon as is reasonably possible. Participate actively in the Near Miss and Incident Investigation process.
• Promote and follow all departmental standards and guidelines, job procedures, and equipment operation protocols to continuously ensure the safety of oneself, team members, and clients

THE PERKS AND BENEFITS:

• 3 weeks of vacation starting
• Sick and personal days
• Employee and Family Assistance Program (EFAP) available through Telus Health
  • Discounts
  • Free counselling services
  • Resources available for personal life needs
• Medical & Dental benefits through Medavie BlueCross as soon as you start!
• Short Term Illness (STI) and Long Term Disability (LTD)
• Participation in the Province of Nova Scotia Public Service Superannuation Plan
• 13 paid holidays or Time in Lieu for working on the holiday
• Paid bereavement leave
• Discounted transit bus pass through SmartTrip
• Discounted gym membership at Goodlife Fitness

THE PROFESSIONAL REQUIREMENTS:

Education and Experience:

• Highschool diploma or equivalent secondary school graduation
  • Diploma in accounting considered an asset
• 1+ years' experience in accounts receivable, general accounting or relevant roles
  • Experience using accounting software in daily work considered an asset
• Proficient use of the Microsoft suite of products with emphasis on Microsoft Excel.
• An equivalent combination of education and training may be considered

Events East is committed to a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities, Indigenous persons, and persons from the 2SLGBTQIA+ community. We encourage applicants to self-identify.

During the recruitment process, applicants have the right to request an accommodation. Any applicant invited to participate in testing or an interview and who requires an accommodation should discuss their needs, in confidence, with the Recruiter when selected.

TO APPLY: Apply via Career Beacon.

APPLICATION DEADLINE: Applications will be reviewed as they are received until the position is filled.

We thank all applicants for their interest, however only those selected for an interview will be contacted.

For further information, please visit our website at www.eventseast.com.